Office Specialist I - Augusta - 2427

State-of-Maine; Augusta (ME); On-site; USD 25,000 - 37,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Vacation leave

Health Insurance

Retirement plan

Wellness programs

Job summary

State of Maine Department of Marine Resources in Augusta is seeking an Office Specialist I to support the Bureau of Policy & Management and the Commissioner’s Office. The role keeps daily operations running smoothly, serving as a primary contact and coordinating administrative tasks.

The position requires maturity, discretion, and strong communication, with opportunities to handle correspondence, agendas, invoices, and office management. Equal Opportunity employer.

Qualifications

• Experience in advanced administrative support tasks.
• Ability to use independent judgment and discretion to make determinations on varied matters.
• Proficiency with Microsoft Office, especially Excel and Forms.

Responsibilities

• Serve as a reliable point of contact and connect people with resources.
• Manage correspondence, meeting agendas/minutes, reports, requests of information, scheduling, and office management.
• Process invoices and support finance functions using a P-card.
• Provide backup support to the Commissioner’s Office.
• Assist with other administrative processes across DMR as assigned.

Skills

Microsoft Office

Excel

Microsoft Forms

Tools

P-card

Job description

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State’s career page and indicate on the application that they have previously worked for the State..Are you a professional looking for meaningful work that helps protect Maine’s coast and support its communities? Do you thrive on keeping things organized, running smoothly, and making sure no detail slips through the cracks? If you're ready to join a dedicated team and make an impact, we want to hear from you!DEPARTMENT OF MARINE RESOURCESOFFICE SPECIALIST IOpening Date: September 25, 2026Closing Date: End of the day October 09, 2026Location: AugustaPosition Number: 07200-2427Position Type: Permanent Full Time/Year-RoundClass Code: 6546Grade: 16 (Administrative)Salary: $18.76 - $27.03 Per HourInterested applicants need to submit a Direct Hire Application , along with a Cover Letter and a detailed Resume**For us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.BRIEF JOB DESCRIPTION: The Department of Marine Resources (DMR) is seeking a detail-oriented, highly organized Office Specialist I to support the Bureau of Policy & Management and the Commissioner’s Office in Augusta. This central role keeps daily operations running smoothly and ensures staff, leadership, and visitors have what they need to succeed. The position requires maturity, discretion, and strong communication skills, along with independent judgment, initiative, and the ability to manage priorities and resolve challenges.Typical duties will include but are not limited to:Serving as a reliable point of contact, responsible for answering questions, solving problems, and connecting people with resources.Managing administrative tasks such as correspondence, meeting agendas/minutes, reports, requests of information, scheduling, and office management.Using a P-card to make and track Bureau purchases, processing invoices, and supporting Finance functions.Providing backup administrative support to the Commissioner's Office.Supporting other administrative processes across DMR as assigned.For questions specific to the position, please contact Charlene Beringer at: [e-mail] QUALIFICATIONS : Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I , Office Assistant II , Office Associate I and Office Associate II .Preference will be given to candidates with proficiency in Microsoft Office, especially Excel and Microsoft Forms.Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.No matter where you work across Maine state government, you find employees who embody our state motto—\"Dirigo\" or \"I lead\"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:· Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays , 12 days of sick leave , and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.· Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($12,213.60-$14,369.04 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.· Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements .· Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).· Retirement Plan – The State of Maine contributes at least 14.06% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.· Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.· Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.· Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office .· Living Resources Program – Navigate challenging work and life situations with our employee assistance program.· Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave . Additional, unpaid leave may also be available, under the Family and Medical Leave Act .· Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.· Learn about additional wellness benefits for State employees from the Office of Employee Health and WellnessThere's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.Thinking about applying?Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart..If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.