Office /Special Programs Clerk

Lytle Primary School; Lytle (TX); On-site; USD 20,000 - 28,000; Full time

Job summary

Lytle Primary School in Lytle, Texas is seeking an Office / Special Programs Clerk to organize the administrative office and provide clerical support to staff. The role emphasizes attendance data entry, records maintenance, and routine bookkeeping tasks.

Qualifications include a high school diploma or GED, three years of secretarial experience, and strong keyboarding/word processing skills. The position is full-time with hourly pay and standard school duties.

Qualifications

• Education: High school diploma or GED required.
• Special knowledge: keyboarding, word processing, file maintenance, and basic math; proficient PC skills for spreadsheets and databases.
• Experience: three years of secretarial experience, preferably in public education.

Responsibilities

• Prepare correspondence, forms, and reports for administrators and staff using a computer.
• Enter attendance and PEIMS data into established databases and verify accuracy.
• Maintain physical and computerized department files and records.
• Assist in collecting documentation for federal and special programs.
• Perform routine bookkeeping tasks for the campus.
• Answer calls, take messages, and route to staff as needed.
• Process and transmit student information and transcripts; contact parents as needed.

Skills

Keyboarding

Word processing

File maintenance

Communication

Interpersonal skills

Basic math

Spreadsheets

Databases

Education

High school diploma or GED

Tools

Ascender

Job description

Office /Special Programs Clerk

Lytle Lytle Primary School - Lytle, Texas Open in Google Maps

This job is also posted in Lytle

Job Details

Job ID: 5968277

Application Deadline: Posted until filled

Posted: Oct 22, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Primary Purpose: Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members.

Qualifications:

Education/Certification: High school diploma or GED

Special Knowledge/Skills: Proficient skills in keyboarding, word processing, and file maintenance. Effective communication and interpersonal skills. Basic math skills. Ability to use personal computer and software to develop spreadsheets and databases and do word processing.

Experience: Three years secretarial experience, preferably in a public education environment.

Major Responsibilities and Duties:

Records, Reports, and Correspondence:

• 1. Prepare correspondence, forms, reports, etc., for the administrators and other department staff members using personal computer.
• 2. Compile pertinent data as needed when preparing various state and local reports. Data input into Ascender for various programs.
• 3. Maintain physical and computerized departmental files.
• 4. Assist in collecting required documentation for federal & special programs.

Accounting:

• 5. Perform routine bookkeeping tasks, including simple arithmetic operations, for the campus.

Other:

• 6. Answer incoming calls, take reliable messages, and route to appropriate staff.
• 7. Maintain confidentiality of information.
• 8. Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures.
• 9. Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of semester reports, or accounting reports.
• 10. Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
• 11. Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• 12. Assist parents, students, and faculty with questions regarding student attendance.
• 13. Process and transmits requests for student information and transcripts.
• 14. Call parents to verify student absences as needed.
• 15. Report all attendance problems to designated administrator.

Supervisory Responsibilities: None.

Equipment Used: Personal computer, printer, calculator, copier, and fax machine.

Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required

Position Type: Full-Time

Salary: $14.39 to $20.27 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Rebecca Herrera , Principal
• Lytle Primary School
• Phone: [phone]
• Email: [e-mail]