Office Space Allocation Committee (OSAC) Administrative Assistant

Associated Students, UCLA; Boston (MA); On-site; USD 23,419 - 33,062; Part time

Benefits offered by this job

UCLA Student Store Discount

Registered UCLA Students Only

Job summary

The OSAC Administrative Assistant supports the USAC Office Space Allocation Committee and student occupants of Kerckhoff Hall, ensuring the allocation process runs smoothly and spaces remain clean, safe, and usable.

Responsibilities include attending OSAC meetings, conducting weekly audits, delivering excellent customer service, coordinating the biannual space reallocation, maintaining records, managing OSAC email, and handling various administrative tasks.

Qualifications

• UCLA-enrolled student
• Good academic standing
• Good student conduct standing

Responsibilities

• Attend OSAC meetings
• Conduct weekly audits of student organization office space
• Provide excellent customer service to student organization occupants
• Advertise and assist with the biannual office space reallocation process
• Maintain organized records
• Oversee OSAC email
• Assist with administrative tasks
• Demonstrate customer service skills through fielding requests from student organizations
• Demonstrate active-listening by accurately capturing the ideas and needs of committee members in emails and the OSAC application
• Demonstrate conflict management through meetings with shared office space occupants
• Demonstrate safety and facility knowledge through weekly space audits and advising student organizations of violations

Job description

Office Space Allocation Committee (OSAC) Administrative Assistant

Location: Los Angeles, CA

Job Id: 679

# of Openings: 1

Salary: $20.45

Job Number: 164

Summary of Job Responsibilities

The OSAC Administrative Assistant supports the USAC Office Space Allocation Committee and student organization occupants of Kerckhoff Hall. They ensure that the allocation process goes smoothly and spaces stay as clean, safe, and usable as possible.

• Attend OSAC meetings
• Conduct weekly audits of student organization office space
• Provide excellent customer service to student organization occupants
• Advertise and assist with the biannual office space reallocation process
• Maintain organized records
• Oversee OSAC email
• Assist with administrative tasks
• Demonstrate customer service skills through fielding requests from student organizations
• Demonstrate active-listening by accurately capturing the ideas and needs of committee members in emails and the OSAC application
• Demonstrate conflict management through meetings with shared office space occupants
• Demonstrate safety and facility knowledge through weekly space audits and advising student organizations of violations

Qualifications

• UCLA-enrolled student
• Good academic standing
• Good student conduct standing

Desired Characteristics

• Self-motivated, outgoing, positive attitude, personable and customer-focus oriented
• Personal drive seeking to develop self and others
• Exercise a high degree of initiative and professionalism
• Creative, out of the box thinker with an ability to proactively anticipate obstacles and create solutions
• Resilient working in an environment where you wear 'multiple hats' and multi task
• Thrives in working effectively with team members and relishes a diverse work environment
• Detailed and resourceful
• Able to react quickly and with grace to deviations in plans
• Student should be available to work 15-20 hours weekly

Benefits

UCLA Student Store Discount

Registered UCLA Students Only

Employment is contingent upon successful completion and receipt of satisfactory results of a background check, continued Live Scan monitoring, and Employment Misconduct Disclosure.

What if I’m a UCLA Extension student? Only those UCLA Extension Students that are concurrently enrolled at UCLA are eligible to apply. Any UCLA Extension Students wishing to apply must also be enrolled in university courses offered through UCLA.

If you don’t have your BruinCard yet, please bring your acceptance letter and a photo ID when you are ready to apply.