Administration Office Associate

Calstatelausu; Los Angeles (CA); On-site; USD 23,419 - 30,307; Part time

Job summary

The University-Student Union is seeking an Administration Office Associate to support the daily operations of the Administration Office under the supervision of the Associate Director of Administration for Human Resources Management.

This position offers an hourly rate of $18.88, up to 20 hours per week, with a two-month training period and potential extension. Responsibilities include recruitment support, onboarding, file maintenance, and using MS Office, SharePoint, ADP.

Qualifications

• Currently enrolled Cal State LA student with minimum 6 undergraduate units and a minimum G.P.A. of 2.0.
• Graduate student with at least 4 graduate units and a minimum Cal State LA cumulative G.P.A. of 3.0.
• Willingness to work with an ethnically diverse and culturally pluralistic student body and staff.
• Proven ability to maintain confidential information.
• Proven leadership and organizational skills.
• Must be detail-oriented, self-motivated, and possess strong initiative.
• Ability to effectively communicate both verbally and in writing.
• Ability to effectively coordinate multiple tasks and adhere to deadlines.
• Ability to adhere to work policies and practices, follow directions, and use time effectively and productively.
• Proficiency in Microsoft Office: Word, Excel, and PowerPoint required.
• Knowledge of OneDrive, SharePoint, and ADP preferred.

Responsibilities

• Assists in the recruitment of U-SU personnel
• Assists with student assistant onboarding
• Assists with maintaining personnel and administrative files
• Works with established computer programs, including Microsoft Word, Excel, Outlook, OneDrive, SharePoint, Adobe Sign, and ADP
• Maintains personnel database
• Responsible for understanding the policies and practices of the University-Student Union
• Assists with office supply inventory and replenishment
• Assists with special projects as needed
• Provides excellent customer service to all guests of the University-Student Union
• Performs a variety of general office tasks, including typing, filing, copying
• Performs other duties as assigned

Skills

Communication

Leadership

Organizational skills

Detail-oriented

Initiative

Multitasking

Education

Cal State LA student (undergrad or grad)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

OneDrive

SharePoint

ADP

Adobe Sign

Job description

Under the supervision of the Associate Director of Administration for Human Resources Management, the Administration Office Associate supports the daily functions of the Administration Office of the University-Student Union.

Employment Details

Job Title: Administration Office Associate

Hourly Rate: $18.88 per hour; non-exempt classification

Work Schedule: Up to 20 hours per week (no more than 999 hours per calendar year) as developed with the Associate Director of Administration for Human Resources Management, contingent upon operational need, academic scheduling, etc.

Training Period: Two months, with the possibility of an extension.

Key Responsibilities

• Assists in the recruitment of U-SU personnel
• Assists with student assistant onboarding
• Assists with maintaining personnel and administrative files
• Works with established computer programs, including Microsoft Word, Excel, Outlook, OneDrive, SharePoint, Adobe Sign, and ADP
• Maintains personnel database
• Responsible for understanding the policies and practices of the University-Student Union
• Assists with office supply inventory and replenishment
• Assists with special projects as needed
• Provides excellent customer service to all guests of the University-Student Union
• Performs a variety of general office tasks, including typing, filing, copying
• Performs other duties as assigned

Required Qualifications

• Currently enrolled Cal State LA student with a minimum of 6 undergraduate units and a minimum G.P.A. of 2.0, or graduate student with at least 4 graduate units and a minimum Cal State LA cumulative G.P.A. of 3.0.
• Willingness to work with an ethnically diverse and culturally pluralistic student body and staff
• Proven ability to maintain confidential information
• Proven leadership and organizational skills
• Must be detail-oriented, self-motivated, and possess strong initiative
• Ability to effectively communicate both verbally and in writing
• Ability to effectively coordinate multiple tasks and adhere to deadlines
• Ability to adhere to work policies and practices, follow directions, and use time effectively and productively
• Proficiency in Microsoft Office: Word, Excel, and PowerPoint required
• Knowledge of OneDrive, SharePoint, and ADP preferred

A background check/live scan (including a criminal record check) must be completed satisfactorily for an employment offer to remain valid. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current employees who apply for the position.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.