Office & Site Operations Lead

IdeaTek; Tucson (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive pay + bonus potential

Medical, dental, vision, life, and 401

Free coaching/counseling for employees

Free internet service or reimbursement

Tuition reimbursement

Job summary

IdeaTek in Tucson, AZ is seeking an Office & Site Operations Coordinator to act as the operational hub of our local office. You will handle office administration, inventory, onboarding, and events to ensure our team has what it needs to succeed.

Collaborating with departments across Operations, Construction, HR, and Community Relations, you’ll build relationships with vendors and manage facilities, asset tracking, and employee logistics while contributing to a positive workplace culture.

Qualifications

• 2+ years in office administration or related role
• Proven ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office and Google Workspace
• Excellent written and verbal communication; valid driver's license

Responsibilities

• Serve as the primary point of contact for the Tucson office by welcoming visitors, managing deliveries, maintaining office supplies, and coordinating facility needs.
• Support inventory and logistics by receiving equipment, organizing materials, monitoring levels, and coordinating reorder requests.
• Assist with fleet and asset tracking, including tools, devices, and vehicle maintenance coordination.
• Support employee onboarding by preparing workstations, assisting with I-9 verification, coordinating building access, and creating a welcoming first-day experience.
• Coordinate office meetings, employee events, catering, and initiatives that promote a positive workplace culture.
• Assist Human Resources by maintaining documentation, distributing information, and supporting local employee administrative needs.
• Provide administrative support for community outreach by coordinating logistics and serving as a backup to the Community Relations Manager when needed.
• Build relationships with local vendors, building management, and internal teams to keep daily operations running smoothly.

Skills

Office coordination

Organizational skills

Communication skills

Valid driver's license

Tools

Microsoft Office

Excel

Google Workspace

Job description

IdeaTek in Tucson, AZ is seeking an Office & Site Operations Coordinator to act as the operational hub of our local office. You will handle office administration, inventory, onboarding, and events to ensure our team has what it needs to succeed.

Collaborating with departments across Operations, Construction, HR, and Community Relations, you’ll build relationships with vendors and manage facilities, asset tracking, and employee logistics while contributing to a positive workplace culture.