HQ Operations & Logistics Lead — Startup Equity

TerraFirma; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Equity

Relocation assistance

Job summary

TerraFirma in Austin is seeking an Office Operations Coordinator to keep the HQ running smoothly. You will manage day-to-day site operations, coordinate vendors, and oversee shipping, receiving, and IT provisioning.

You’ll also organize onboarding for new hires and support team events and off-sites. The role requires 3+ years in office operations, strong organization, and experience handling budgets and multiple tasks in a fast-paced startup environment.

Qualifications

• 3+ years in office management or operations.
• Experience managing vendors, budgets, and facilities with detail.
• Strong organization and ability to handle multiple urgent tasks.

Responsibilities

• Serve as the primary point of contact for HQ site operations.
• Coordinate vendors for cleaning, maintenance, repairs, and security.
• Own shipping/receiving, including packages and onsite deliveries.
• Maintain inventory for office and kitchen, keep spaces stocked.
• Plan and execute internal events including team lunches and off-sites.
• Manage end-to-end logistics for team off-sites (travel, venues, schedules).
• Procure and manage office IT equipment and inventory tracking.
• Ensure new hires have Day 1 workstation setup and access badges.
• Troubleshoot basic workplace issues and escalate as needed.
• Support leadership with ad-hoc admin tasks and calendars.

Skills

Office operations

Vendor management

Budgeting

IT equipment inventory

Event planning

Organization

Multitasking

Tools

Vendor management software

Job description

TerraFirma in Austin is seeking an Office Operations Coordinator to keep the HQ running smoothly. You will manage day-to-day site operations, coordinate vendors, and oversee shipping, receiving, and IT provisioning.

You’ll also organize onboarding for new hires and support team events and off-sites. The role requires 3+ years in office operations, strong organization, and experience handling budgets and multiple tasks in a fast-paced startup environment.