Office Experience Coordinator

Ideatek Telcom LLC; Buhler (KS); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, vision, life, and 401

k with match

Free internet service or reimbursement

Tuition reimbursement

Job summary

IdeaTek is seeking an Office Assistant for our Buhler, KS office to greet visitors, support interviews, and help customers who stop by. You’ll sort mail, coordinate deliveries, stock supplies, and keep common areas clean and ready for employees and guests.

You'll assist with meeting logistics, catering, and general administrative tasks, provide basic customer service, and connect customers with the appropriate team member. A welcoming, organized, proactive approach is valued.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, receptionist, office assistant, or customer service experience preferred.
• Ability to lift and carry up to 20 pounds as needed.
• Proficiency with Microsoft Office or Google Workspace.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• Ability to anticipate needs and work proactively with minimal supervision.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Serve as the first point of contact for visitors, candidates, customers, and employees with a welcoming experience.
• Manage front desk operations: visitor check-in, building access, calls, mail, deliveries, and package distribution.
• Coordinate office operations: maintain supplies, stock shared spaces, schedule service vendors, support facility maintenance.
• Assist with meeting logistics, catering, and general administrative support for office activities and events.
• Provide basic customer service by assisting with equipment returns and pickups, answering questions, and connecting customers with the right team member.
• Support walk-in sales and retention by greeting customers, answering questions, and connecting them with sales staff.
• Coordinate interview scheduling and candidate logistics for Buhler office interviews.
• Assist with accounts payable & payment processing activities.
• Maintain a clean, organized, and professional office environment and identify daily operational improvements.

Skills

Excellent verbal and written comms

Strong organizational skills

Proactive problem solving

Confidentiality and professionalism

Customer service experience

Physical ability up to 20 lbs

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

IdeaTek is seeking an Office Assistant for our Buhler, KS office to greet visitors, support interviews, and help customers who stop by. You’ll sort mail, coordinate deliveries, stock supplies, and keep common areas clean and ready for employees and guests.

You'll assist with meeting logistics, catering, and general administrative tasks, provide basic customer service, and connect customers with the appropriate team member. A welcoming, organized, proactive approach is valued.