Office Services Specialist-00771

Virginia-Department-of-Healt; Bristol (VA); On-site; USD 33,000 - 39,000; Full time

Job summary

The Washington County Health Department is seeking a detail-oriented and motivated individual to provide essential program and office support within a busy public health environment.

This role follows established policies and procedures to carry out a variety of administrative tasks, including scheduling meetings, performing data entry, processing routine transactions, preparing correspondence, maintaining records, ordering supplies, and assisting with general office operations.

Qualifications

• Knowledge of office and administrative principles.
• Working knowledge of word processing and spreadsheet software applications.
• Ability to interpret and follow established procedures and guidelines.
• Ability to communicate effectively with internal and external customers, verbally and in writing.
• Considerable skill in the operation of standard office equipment.

Responsibilities

• Schedule meetings and perform data entry.
• Process routine transactions and prepare correspondence.
• Maintain records and order supplies.
• Greet visitors and answer questions regarding services.
• Enter employee time and leave information into the payroll system.

Skills

Office procedures

Word processing

Spreadsheets

Communication

Timekeeping

Job description

Title: Office Services Specialist-00771

State Role Title:Admin and Office Spec II

Hiring Range: $32,760-$39,043

Pay Band: 2

Agency: Virginia Department of Health

Location:MT ROGERS-WASHINGTON

Agency Website:www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Washington County Health Department is seeking a detail-oriented and
motivated individual to provide essential program and office support within a
busy public health environment. This role follows established policies and
procedures to carry out a variety of administrative tasks, including scheduling
meetings, performing data entry, processing routine transactions, preparing
correspondence, maintaining records, ordering supplies, and assisting with
general office operations. The successful candidate will help ensure smooth daily
workflow and support the delivery of high-quality services to the community.
As the first point of contact for the program or work unit, the incumbent will
greet visitors and callers, answer questions regarding available services, and
direct inquiries to the appropriate office, division, or resource. This position may
also be responsible for maintaining timesheets and entering employee time and
leave information into the timekeeping and payroll system for the assigned
program area. Strong communication skills, organization, and a commitment to
excellent customer service are essential for success in this role.
The Virginia Department of Health (VDH) is dedicated to protecting and promoting
the health of Virginians. The VDH is made up of a statewide Central Office in
Richmond and 35 local health districts.
The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life
insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as
well as sick, family/personal, and annual leave.
Applicants may be required to demonstrate the skills and abilities necessary for satisfactory
performance of the work through a simulated exercise

Minimum Qualifications

• Knowledge of office and administrative principles and practices
• Working knowledge of word processing and spreadsheet software applications
• Ability to interpret and follow established procedures and guidelines
• Ability to communicate effectively with internal and external customers, verbally and in writing
• Considerable skill in the operation of standard office equipment

Additional Considerations

• Experience in an office setting

Contact Information

Name: Jessica Bennett

Phone: N/A

Email: [e-mail]

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and
the Department of Social Services' Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion
List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completionof Statement of Economic Interests maybe required for certain positions.
It is the policy of the Commonwealth and VDH that all aspects of human resource management be
conducted withoutregard torace (or traits historically associated withrace including hair texture, hair type,
and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual
orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic
information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of
Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening
Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date
for this position. The Card may be submitted withthe state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!