Office Services Specialist

Commonwealth of VA Careers; Virginia (MN); On-site; USD 20,209 - 22,041; Part time

Job summary

The Commonwealth of VA Careers is seeking an Office Services Specialist to support the Virginia Department of Health in Buckingham County. This position involves administrative duties, data entry, and serving as a first point of contact for program inquiries.

Candidates should be knowledgeable in office practices and effective in communication. The role offers a hiring range from $14.67 to $16.00 per hour, with a focus on safeguarding health in the community.

Qualifications

• Knowledge of office and administrative principles and practices.
• Ability to communicate effectively with internal and external customers, verbally and in writing.
• Considerable skill in the operation of standard office equipment.

Responsibilities

• Provide program and office support to a work unit including general office and administrative support.
• Responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system.
• Serve as the first point of contact for a program or work unit and direct inquiries to appropriate resources.

Skills

Knowledge of office and administrative principles and practices

Working knowledge of word processing and spreadsheet software applications

Ability to interpret and follow established procedures and guidelines

Ability to communicate effectively with internal and external customers

Considerable skill in the operation of standard office equipment

Job description

Title: Office Services Specialist

State Role Title: Admin and Office Spec II

Hiring Range: $14.67 - $16.00

Pay Band: 2

Agency: Virginia Department of Health

Location: PIEDMONT-BUCKINGHAM

Agency Website: https://www.vdh.virginia.gov/piedmont/

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 33 local health districts. The Piedmont Health District proudly serves 7 counties and the local health departments within, including Prince Edward, Amelia, Nottoway, Lunenburg, Charlotte, Buckingham and Cumberland. The position advertised is home-based in Buckingham County but may occasionally require travel throughout the 7 counties in the district. A valid state driver's license is required to operate a state vehicle or a personal vehicle while conducting business on behalf of the agency. Mileage will be reimbursed per the standard mileage rate.

Utilizing established policies and procedures, provides program and office support to a work unit including general office and administrative support. Characteristic duties may include: routine office and administrative responsibilities, scheduling meetings, data entry, routine transactions, preparing correspondence, maintaining records, ordering supplies, and answering questions regarding program services offered. The incumbent typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division, or resource, and explains established procedures and practices. May be responsible for maintaining timesheets and entering time/leave taken into timekeeping/payroll system for assigned program area.

Wage employees are subject to the following conditions of employment: Wage employees serve at the will and pleasure of the appointing authority. Continuing employment is based on available funding and business need. Wage employees are not covered by the provisions of the Virginia Personnel Act. Therefore, they are not eligible for benefits which are provided to salaried employees, such as leave credits, holiday pay, insurance, access to the grievance procedure, etc. Wage employees are paid only for the hours they actually work. Virginia state law currently requires that agencies not permit wage employees to work in excess of 29 hours per week on average over the course of a year. Wage employees may not work for VDH beyond 1,500 hours during the period of May 1 – April 30 of the following year (the Standard Measurement Period). Once a wage employee works the maximum of 1,500 hours during the Standard Measurement Period, the employee may be rehired as a wage employee of VDH only after the next Standard Measurement Period has begun. Wage employees are eligible to apply for all classified positions for which recruitment has been initiated, including those limited to State Employees Only. If a wage employee becomes employed in a classified position, he/she will be eligible to purchase retirement credit for the time worked as a wage employee. Continuing employment is based on available funding and business need.

VDH requires all Health-Care Personnel (HCP) to provide documentation of immunization or evidence of immunity to the following: hepatitis B, measles, mumps, rubella, and varicella; a one-time dose of tetanus, diphtheria, and pertussis (Tdap) vaccine regardless of the interval since the last dose of tetanus-diphtheria (Td) vaccine was administered (Td or Tdap boosters shall be received every 10 years); and the current year's seasonal influenza vaccination.

Minimum Qualifications

• Knowledge of office and administrative principles and practices
• Working knowledge of word processing and spreadsheet software applications
• Ability to interpret and follow established procedures and guidelines
• Ability to communicate effectively with internal and external customers, verbally and in writing
• Considerable skill in the operation of standard office equipment

EEO Statement

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

Contact Information

Name: Hope Bates

Phone: [phone]

Email: [e-mail]

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.