Office Services Specialist-05371

Commonwealth of VA Careers; Virginia (MN); On-site; USD 33,000 - 39,000; Full time

Job summary

Virginia Department of Health is seeking an Office Services Specialist to support daily operations and serve as the first point of contact for clients and visitors at the Carroll County Health Department. The role emphasizes strong communication, data entry, scheduling, and records management within a public health setting.

Ideal candidates will have experience with office procedures, word processing, and spreadsheets, and will collaborate with staff to connect community members with appropriate

Qualifications

• Knowledge of office and administrative principles and practices.
• Working knowledge of word processing and spreadsheet software applications.
• Ability to interpret and follow established procedures and guidelines.
• Ability to communicate effectively with internal and external customers, verbally and in writing.
• Considerable skill in the operation of standard office equipment.

Responsibilities

• Schedule appointments and meetings.
• Perform data entry and routine transactions.
• Prepare correspondence and maintain records.
• Order supplies and respond to questions about services.
• Help connect community members with programs and staff.
• Provide frontline customer service to clients and visitors.
• Support daily operations within established policies.

Skills

Office admin

Word processing

Spreadsheets

Procedures

Communication

Job description

Title: Office Services Specialist-05371

State Role Title:Admin and Office Spec II

Hiring Range: $32,760-$39,043

Pay Band: 2

Agency: Virginia Department of Health

Location:MT ROGERS-CARROLL

Agency Website:www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Health (VDH) is dedicated to protecting and promoting the health of Virginians. The VDH is made up of a statewide Central Office in Richmond and 35 local health districts.
The Carroll County Health Department is seeking a detail‑oriented and customer‑focused Office Services Specialist to support daily operations and serve as the first point of contact for clients and visitors. Working within established policies and procedures, this position provides essential administrative and program support, including scheduling appointments and meetings, performing data entry and routine transactions, preparing correspondence, maintaining records, ordering supplies, and responding to questions about available services. The specialist ensures efficient workflow and helps connect community members with the appropriate programs, staff, or resources. This role is ideal for someone who thrives in a service‑oriented environment, communicates clearly, and values supporting public health initiatives within the local community.
The Virginia Department of Health offers 12 state paid holidays (additional days or hours maybe granted by the Governor), medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Minimum Qualifications

• Knowledge of office and administrative principles and practices
• Working knowledge of word processing and spreadsheet software applications
• Ability to interpret and follow established procedures and guidelines
• Ability to communicate effectively with internal and external customers, verbally and in writing
• Considerable skill in the operation of standard office equipment

Additional Considerations

• Experience in an office setting

Contact Information

Name: Jessica Bennett

Phone: N/A

Email: [e-mail]

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.
It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.
If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.
As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!