Office Services Specialist

WEATHINGTON; Atlanta (GA); On-site; USD 30,000 - 40,000; Full time

Job summary

WEATHINGTON is seeking an entry-level Office Services Specialist to support daily administrative and operational tasks on-site. The role involves copying, mail handling, courier duties, and backup receptionist coverage to ensure smooth firm operations.

The ideal candidate will be highly organized, capable of managing multiple projects under deadline pressure, and proficient in Word, Outlook, Excel, and PowerPoint. This is a great opportunity for hands-on experience in the legal field.

Qualifications

• Exceptional organizational skills and attention to detail.
• Ability to manage multiple projects in a deadline-driven environment.
• Excellent interpersonal skills and the ability to work effectively with firm personnel at all levels, as well as clients and vendors.
• Proficiency in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint.
• Ability to work both independently and collaboratively to meet deadlines.
• Strong time-management skills and the ability to prioritize competing deadlines.
• Reliable and consistently able to meet established work schedule requirements.

Responsibilities

• Perform copying, faxing, and scanning tasks.
• Collect mail twice daily and distribute it to the appropriate offices.
• Provide courier services, including delivering and retrieving packages as needed.
• Serve as rotational backup for the receptionist.
• Oversee the breakroom by maintaining daily cleanliness, monitoring supplies, and restocking as needed.
• Manage office supplies by maintaining inventory and placing orders as needed.
• Maintain the confidentiality of all records and documents.
• Provide general office support as assigned.

Skills

Excellent organizational skills

Multitasking under deadlines

Interpersonal skills

MS Office proficiency

Independent and collaborative

Time-management

Reliability

Education

Current college enrollment; associate or bachelor’s degree preferred

Tools

MS Office Suite

Job description

The Office Services Specialist provides essential administrative and operational support to help ensure the firm’s day-to-day business functions run efficiently.This is a great entry-level opportunity to gain experience in the legal field. This is an on-site job - no remote work is permitted.

Specific Duties and Responsibilities

• Perform copying, faxing, and scanning tasks.
• Collect mail twice daily and distribute it to the appropriate offices.
• Provide courier services, including delivering and retrieving packages as needed.
• Serve as rotational backup for the receptionist.
• Oversee the breakroom by maintaining daily cleanliness, monitoring supplies, and restocking as needed.
• Manage office supplies by maintaining inventory and placing orders as needed.
• Maintain the confidentiality of all records and documents.
• Provide general office support as assigned.

Ideal Candidate Qualifications

• Exceptional organizational skills and attention to detail.
• Ability to manage multiple projects in a deadline-driven environment.
• Excellent interpersonal skills and the ability to work effectively with firm personnel at all levels, as well as clients and vendors.
• Proficiency in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint.
• Ability to work both independently and collaboratively to meet deadlines.
• Strong time-management skills and the ability to prioritize competing deadlines.
• Reliable and consistently able to meet established work schedule requirements.

Education and/or Experience

• Current enrollment in college is required; an associate or bachelor’s degree is preferred.

Requirements

• Must have reliable personal transportation to perform courier duties; parking expenses will be paid by the firm.
• Must possess a valid driver’s license.
• Must be able to lift up to 50 pounds.
• Professional references are required.

General Information

• This position may be structured as either part-time or full-time.