In-Office Administrative Assistant (Entry-Level)

Ultimate Staffing Services; BLOOMINGTON (MN); On-site; USD 24,796 - 26,174; Full time

Job summary

Ultimate Staffing Services in Bloomington, MN is seeking an Administrative Assistant for an entry-level role. This in-office position focuses on welcoming visitors, front desk duties, document entry, and basic clerical support.

You will greet guests, route calls, process mail and invoices, assist with legal documents, and collaborate with service teams. Training is provided, no extensive experience required; strong communication and organization help you succeed.

Qualifications

• Prior office or clerical experience is a plus—but training is provided for eager learners.
• Strong time management and multitasking skills.
• Excellent written and verbal communication with a friendly phone presence.
• Reliable, self-motivated team player who enjoys helping clients in a fast-paced environment.

Responsibilities

• Be the first point of contact—greet visitors and manage front desk responsibilities with professionalism and warmth.
• Handle incoming calls and route them to the right team members.
• Accurately scan, enter, and review important documents.
• Sort and distribute mail and invoices to keep things running smoothly.
• Support legal documentation processes with clerical precision.
• Collaborate with client service and medical records teams to send requests and follow up on medical/billing records.
• Take on additional administrative tasks to support the team as needed.

Skills

Front desk

Time management

Communication

Tools

Microsoft Office

Job description

Ultimate Staffing Services in Bloomington, MN is seeking an Administrative Assistant for an entry-level role. This in-office position focuses on welcoming visitors, front desk duties, document entry, and basic clerical support.

You will greet guests, route calls, process mail and invoices, assist with legal documents, and collaborate with service teams. Training is provided, no extensive experience required; strong communication and organization help you succeed.