Mailroom & Office Services Associate

Lockton Companies; Overland Park (KS); On-site; USD 32,000 - 42,000; Full time

Job summary

Lockton Affinity in Overland Park, Kansas, is seeking an Office Services Associate to join our Office Services team. The role involves sorting, distributing, and dispatching mail, ordering and maintaining office supplies, and coordinating service calls for office equipment.

Responsibilities include mail processing, supply management, equipment maintenance, and providing support for meetings and guest reception. Strong organizational skills and reliability are essential for this on-site role.

Qualifications

• High school diploma or equivalent education and/or experience.
• Ability to operate alphanumeric keyboard, and to type 30 wpm.
• Microsoft Word & Excel experience preferred.
• Ability to use MS office and internet to order supplies, track inventory and prepare FEDEX labels.

Responsibilities

• Sorts incoming mail and delivers to specified departments. Scans mail to remote Associates.
• Collects outgoing mail from department locations. Seals and meters outgoing mail.
• Quality checks outgoing mail for appearance and validates USPS guidelines for current pre-sort postage procedures.
• Orders and re-stocks office supplies and break room supplies as needed.
• Protects the confidentiality of information found in opening incoming mail.

Skills

Typing 30 wpm

MS Word

MS Excel

Education

High school diploma

Tools

FedEx labeling

Job description

Overland Park - Affinity, Kansas, United States of America

At Lockton, we’re passionate about helping our people achieve their ultimate potential. Our people are curious, action-oriented and always striving to make ourselves and those around us better. We’re active listeners working to ensure understanding and problem solvers developing innovative solutions. If you can see yourself delivering excellent service to clients, giving back to our communities and being a part of our caring culture, you belong here.

Lockton Affinity, located in Overland Park, is seeking an Office Services Associate to join our Office Services team. This role would sort, distribute, and dispatch all incoming and outgoing mail and written communication. They would order and maintain all office supplies, including but not limited to letterhead, envelopes, toner, etc. Other responsibilities include placing calls for service and repairs on office equipment.

YOUR RESPONSIBILITIES

• Sorts incoming mail and delivers to specified departments. Scans mail to remote Associates.
• Collects outgoing mail from department locations. Seals and meters outgoing mail.
• Quality checks outgoing mail for appearance and validates USPS guidelines are being followed for current pre-sort postage procedures.
• Orders and re-stocks office supplies and break room supplies as needed.
• Protects the confidentiality of information found in opening incoming mail.

OTHER RESPONSIBILITIES

• Calls for repairs on office equipment; photocopy machine, mail machine, folding machine, fax machine.
• Patrols conference rooms and sets them up for meetings when requested by providing coffee, soda and water.
• Cleans, sets up and stocks work cubicles for new associates or current associates relocating to another work area.
• Prepares written correspondence, reports, and memos as requested.
• Serves as a backup with answering incoming communication lines and greeting guests.
• Performs other work-related duties as assigned.

Qualifications

• High school diploma or equivalent education and/or experience.
• Ability to operate alphanumeric keyboard, and to type 30 wpm.
• Microsoft Word & Excel experience preferred.
• Ability to use MS office and internet to order supplies, track inventory and prepare FEDEX labels.
• Physical ability to: lift materials, boxes, and other items within the range of 30 to 50 pounds; use two-wheel dolly to transport heavier items and push a fully loaded mail cart around the office. Ability to grasp ten pounds of material and extend arms above the head and stand up most of the day.
• Ability to meet time sensitive deadlines.
• Must have strong value of service to others and be able to work with associates at all levels of responsibility.
• Ability to perform multiple tasks simultaneously with ability to respond and refocus quickly.
• Ability to understand and carry out verbal and written instructions.

The preceding job description has been designed to indicate the general nature and level of work performed by Associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of Associates assigned to this position.

Equal Opportunity Statement

Lockton Companies is proud to provide everyone anequal opportunity to grow and advance. We are committed to an inclusive culture and environment where our people, clients and communities are treated with respect and dignity.

At Lockton, supporting diversity, equity and inclusion is ingrained in our values, and we believe that we are at our best when we fully embrace everyone. We strive to cultivate a caring culture that learnsfrom, celebrates and thrives because of ourbreadth of differences. As such, we recognize that recruiting, developing and retaining people with diverse backgrounds and experiences is vital and enabling our people to thrive personally and professionally is critical to our long-term success.

About Lockton

Lockton is the largest privately held independent insurance brokerage in the world. Since 1966, our independence has allowed us to serve our clients, take care of our people and give back to our communities. As such, our 13,100+ Associates doing business in over 155 countries are empowered to do what’s right every day.

At Lockton, we believe in the power of all people. You belong at Lockton.

How We Will Support You

At Lockton, we empower you to be true to yourself in all that you do. Your success is our success, and we provide opportunities to help you grow and create a rewarding career path, however you envision it.

We are ready to meet you where you are today, and as your needs change over time. In addition to industry-leading health insurance, we offer additional options to support your overall health and wellbeing.