Legal Administrative Assistant

Sullivan & Worcester LLP; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Job summary

Sullivan & Worcester LLP, a leading AmLaw 200 firm, seeks a Legal Administrative Assistant in its corporate department in Washington, DC. The role provides essential support to assigned attorneys, requiring strong organization, attention to detail, and excellent written and verbal communication.

Responsibilities include calendar management, travel arrangements, client engagement letters, billing, and expense reporting, with exposure to litigation preferred.

Qualifications

• Minimum of 5 years of legal administrative experience.
• Strong organizational skills with great attention to detail.
• Strong written and verbal communication skills.
• Works effectively, calmly, and quickly under pressure in a fast-paced environment.
• Ability to prioritize and multi-task.
• Ability to take initiative and be proactive to assist attorneys and anticipate their needs.
• Ability to work independently as well as part of team.
• Ability to maintain and handle confidential information.

Responsibilities

• Perform general administration tasks such as typing and proofreading documents, maintain files and answer phones.
• Organize and maintain attorneys’ calendars, including travel arrangements and scheduling meetings.
• Open new client matters and prepares engagement letters.
• Client billing and timekeeping.
• Prepare and submit expense reports.
• Act as backup to other legal administrative assistants to support additional attorneys or paralegals when necessary to assist with overflow work.
• Some litigation experience would be ideal.

Skills

Organizational skills

Written and verbal communication

Multi-tasking

Under pressure

Initiative

Independence and teamwork

Confidential information handling

Education

Paralegal certificate or college degree

Tools

Microsoft Office Suite

Document management systems

Job description

Sullivan & Worcester (Sullivan) is a leading AmLaw 200 law firm with over 200 attorneys in Boston, London, New York, Tel Aviv and Washington, DC. Sullivan’s clients, including Fortune 500 companies and emerging businesses, rely on Sullivan’s strategic vision, comfort with complexity and intense focus on results. As a global law firm, Sullivan’s reach extends beyond the United States. Sullivan has represented clients around the world and has a deep bench for working on a variety of matters and issues affecting clients globally.

The Legal Administrative Assistant will provide continual and reliable support to assigned attorneys within the corporate department. The ideal candidate would be well organized, detailed oriented, able to multi-task, and have excellent oral/written communication skills.

Job Responsibilities

• Perform general administration tasks such as typing and proofreading documents, maintain files and answer phones
• Organize and maintain attorneys’ calendars, including travel arrangements and scheduling meetings
• Open new client matters and prepares engagement letters
• Client billing and timekeeping
• Prepare and submit expense reports
• Act as backup to other legal administrative assistants to support additional attorneys or paralegals when necessary to assist with overflow work
• Some litigation experience would be ideal

Qualifications

• Minimum of 5 years of legal administrative experience
• Strong organizational skills with great attention to detail
• Strong written and verbal communication skills
• Works effectively, calmly, and quickly under pressure in a fast-paced environment
• Ability to prioritize and multi-task
• Ability to take initiative and be proactive to assist attorneys and anticipate their needs
• Ability to work independently as well as part of team
• Ability to maintain and handle confidential information
• Proficient with Microsoft Office Suite, as well as have experience document management systems
• Paralegal Certificate and/or College Degree is a plus