Office Services Coordinator (Part-time; Flexible Schedule)

The Marbury Law Group, PLLC; Reston (VA); On-site; USD 22,000 - 30,000; Part time

Benefits offered by this job

Flexible schedule

Part-time on-site role

Supportive team

Job summary

The Marbury Law Group, PLLC seeks an Office Services Coordinator to support daily office operations in a part-time, on-site role in Reston, VA. You will stock kitchens, run errands, set up meeting spaces, manage mail, greet visitors, and assist with firm events, contributing to a welcoming, organized environment.

Ideal candidates are organized, dependable, and friendly with strong independent work skills. Experience in office or facilities support is a plus, with basic Office365 familiarity

Qualifications

• Prior office, reception, or facilities support experience is a plus.
• Organized, dependable, and detail-oriented.
• Friendly and professional with visitors and staff.

Responsibilities

• Keep the kitchen stocked and clean: refrigerators, coffee and tea, dishwasher, counters, and snacks, including a monthly fridge clean-out.
• Run errands for groceries, snacks, celebration treats, and event/meeting food.
• Set up and break down the conference and/or lunch rooms for meetings and firm events.
• Order lunches for partner meetings and client visits.
• Prepare and reset hoteling offices for visiting colleagues.
• Set up office spaces for new employees who are onboarding.
• Keep the supply room organized, track inventory, order replenishments, and stock printer paper.
• Collect, distribute, and send mail daily.
• Greet and assist visitors at the front door as needed.
• Monitor the firm's general inbox, voicemail box, and maintain the out of office calendar.
• Submit building maintenance requests.
• Other little bits of magic the day calls for.

Skills

Office experience

Organized

Attention to detail

Customer friendly

Independent worker

Office365

Tools

Office365

Calendar apps

Job description

Ever wonder how the coffee never runs out, the conference room is always ready, and the birthday treats just appear? We're looking for an office fairy who will make that happen. Wand optional; organization and a friendly smile required.

At The Marbury Law Group, the Office Services Coordinator keeps the office stocked, tidy, and welcoming so that our attorneys and staff can focus on their work. It’s a part-time role with a flexible schedule, plenty of variety, and a team that will genuinely appreciate your sparkle.

What You'll Do

• Keep the kitchen stocked and clean: refrigerators, coffee and tea, dishwasher, counters, and snacks, including a monthly fridge clean-out.
• Run errands for groceries, snacks, celebration treats, and event/meeting food.
• Set up and break down the conference and/or lunch rooms for meetings and firm events.
• Order lunches for partner meetings and client visits.
• Prepare and reset hoteling offices for visiting colleagues.
• Set up office spaces for new employees who are onboarding.
• Keep the supply room organized, track inventory, order replenishments, and stock printer paper.
• Collect, distribute, and send mail daily.
• Greet and assist visitors at the front door as needed.
• Monitor the firm's general inbox, voicemail box, and maintain the out of office calendar.
• Submit building maintenance requests.
• Other little bits of magic the day calls for.

What We're Looking For

• Prior office, reception, or facilities support experience is a plus.
• Organized, dependable, and detail-oriented.
• Friendly and professional with visitors and staff.
• Comfortable working independently and juggling multiple tasks.
• Basic computer skills (email and calendar). Office365 suite is a plus.
• Valid driver's license and reliable transportation for errands.
• Able to lift up to 25 pounds.
• Availability for occasional extra hours on days with firm events or client meetings (with advance notice) is a plus.

The Details

Schedule: ~15 hours per week, on-site, flexible schedule. Early mornings preferred.