Office Services Coordinator

Programmanagers; Washington; On-site; USD 42,000 - 56,000; Full time

Job summary

Brailsford & Dunlavey is seeking an Office Services Coordinator to support our Washington, DC office on-site five days a week. This early-career role offers exposure to office operations, events, employee experience, technology, and facilities.

You will be the central resource for the office, coordinating meetings and gatherings, managing mail and shipments, vendor relationships, and helping onboarding new employees.

Qualifications

• Early-career professional seeking variety and growth.
• Organized, proactive, with a willingness to learn.

Responsibilities

• Serve as a welcoming first point of contact for visitors and communications.
• Manage mail, packages, shipments, office supplies, kitchen supplies, and vendor relationships.
• Monitor invoices and office-related expenditures for accuracy.
• Keep office documents and shared resources organized and up to date.
• Coordinate with property management, building engineers, and vendors for maintenance and access.
• Support employee engagement initiatives in the office.
• Coordinate team meetings, workshops, lunches, and other employee gatherings.

Job description

Working at B&D means more than just having a job; it means building a career. Explore a future with B&D, which offers exceptional benefits, a collaborative multidisciplinary approach, an inclusive environment, and ample opportunities for career advancement.

Brailsford & Dunlavey and PMA have integrated hiring operations after our recent merger . Explore all of our open opportunities below.

Office Service Coordinator | Washington, DC | On-Site, 5 Days per Week

This is an exciting early-career opportunity to play a central role in a dynamic corporate professional services environment, while building a foundation for your career. You’ll work across office operations, events, employee experience, technology, and facilities, and gain exposure to various corporate service departments. Giving you the chance to develop a wide range of skills, discover what interests you, and explore different career paths. If you’re adaptable, organized, proactive, and someone who enjoys figuring things out, this Office Services Coordinator role may be for you!

About Brailsford & Dunlavey

Brailsford & Dunlavey (B&D) is a national planning, development, and program management advisory firm dedicated to bringing communities to life through the places where people live, learn, work, and play.

We partner with educational institutions, municipalities, and organizations across the country on complex projects that shape communities and create lasting impact. Behind that work is a team that values collaboration, curiosity, entrepreneurship, inclusion, and an unrelenting drive for excellence.

The Opportunity

We’re looking for an Office Services Coordinator to help keep our Washington, DC office running smoothly and create a positive experience for employees, visitors, and partners.

This is a highly varied role. One day you may be coordinating a team gathering or preparing for an office event; the next, you may be troubleshooting a meeting room issue, coordinating a shipment, working with building management, supporting a new employee’s first day, or helping a team member navigate a corporate-services request.

You’ll be a central resource for the office,. This opportunity could be a great fit for an early-career professional who wants to learn by doing, enjoys variety, and hasn’t decided on a single career path yet. We’re looking for someone who is curious about how things work, takes initiative, and is excited to become the person others can count on to keep things moving.

This role is ideal for someone who likes variety, takes initiative, and doesn’t need to be told exactly what to do at every step. You’ll have a broad scope of responsibility and plenty of opportunities to learn the business, build relationships, and take ownership of how the office operates.

Your Day-to-Day

Office Operations & Workplace Experience

Help create an organized, professional, and welcoming office environment by:

Serving as a welcoming first point of contact for visitors and incoming communications.

Managing mail, packages, shipments, office supplies, kitchen supplies, and vendor relationships.

Monitoring invoices and office-related expenditures for accuracy.

Keeping office documents, records, and shared resources organized and up to date.

Coordinating with property management, building engineers, and vendors to address maintenance, access, housekeeping, and other facility needs.

Monitoring the office environment and troubleshooting issues as they arise.

Supporting initiatives designed to increase employee engagement and connection within the physical office.

Meetings, Events & Employee Experience

Help bring meetings and gatherings to life by coordinating:

Team meetings, workshops, lunches, happy hours, and other employee gatherings.

Summer outings