Office Services Coordinator

CBRE Group, Inc.; Tampa (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

CBRE Group, Inc. seeks an Office Services Coordinator to provide administrative support to a small team within the Office Operations function.

The role includes scheduling on-site meetings, coordinating catering and equipment, handling calls and mail, ordering supplies, and initiating maintenance requests under close supervision.

Responsibilities

• Assist concierge in providing general hospitality services while maintaining a client-ready office environment.
• Schedule and coordinate on-site meetings, reserve conference rooms, order equipment, and coordinate catering.
• Receive and direct incoming calls and visitors; route, sort, and distribute mail.
• Order office supplies, maintain inventories, and troubleshoot missed deliveries.
• Request building and equipment maintenance services.
• Draft reports and memos; respond to inquiries and complaints from clients, co-workers, and supervisors.
• Follow existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

Job description

About the Role:

As a CBRE Office Services Coordinator, you will assist with providing administrative support to a small team or department.

This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You’ll Do:

• Assist concierge in providing general hospitality services while maintaining a client-ready office environment.
• Schedule and coordinate on-site meetings. This includes reserving conference rooms, ordering equipment, and coordinating catering needs.
• Receive and direct incoming calls and visitors to appropriate personnel. Route, sort, and distribute mail.
• Order office supplies and other common-use items for the office. Maintain inventories and troubleshoot regarding missed deliveries.
• Request building and equipment maintenance services.
• Draft reports and memos. Answer common inquiries and respond to complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.