Office Svcs Coordinator

CBRE; Philadelphia (Philadelphia County); On-site; USD 36,000 - 52,000; Full time

Job summary

CBRE is seeking an Office Services Coordinator to provide administrative support to a small team. You will handle hospitality, meeting coordination, calls and mail, supplies, maintenance requests, and report drafting, under close supervision.

Ideal candidates have a high school diploma or GED, proficiency in Word, Excel, Outlook, strong organization, and basic math skills. This on-site role emphasizes routine work and client-ready service.

Qualifications

• High School Diploma or GED with up to 2 years of job-related experience.
• Ability to follow basic work routines and standards.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook).
• Strong organizational skills with an inquisitive mindset.
• Basic math skills (percentages, discounts, markups).

Responsibilities

• Provide general hospitality services while maintaining a client-ready office environment.
• Schedule and coordinate on-site meetings, reserve conference rooms, order equipment, and coordinate catering.
• Receive and direct calls and visitors; route, sort, and distribute mail.
• Order office supplies; maintain inventories and troubleshoot missed deliveries.
• Request building and equipment maintenance services.
• Support printing and production requests as needed.
• Draft reports and memos; respond to inquiries and client/supervisor complaints.
• Follow defined procedures and processes under supervision to deliver output.

Skills

Organizational skills

Communication skills

Basic math skills

Inquisitive mindset

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role:

As a CBRE Office Services Coordinator, you will assist with providing administrative support to a small team or department.

This job is part of the Office Operations function. They are responsible for providing office support to a client, business function or individual contributor.

What You'll Do:

• Provide general hospitality services while maintaining a client-ready office environment.

• Schedule and coordinate on-site meetings. This includes reserving conference rooms, ordering equipment, and coordinating catering needs.

• Receive and direct incoming calls and visitors to appropriate personnel. Route, sort, and distribute mail.

• Order office supplies and other common-use items for the office. Maintain inventories and troubleshoot regarding missed deliveries.

• Request building and equipment maintenance services.

• Support printing and production requests as needed.

• Draft reports and memos. Answer common inquiries and respond to complaints from clients, co-workers, and supervisors.

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Impact through clearly defined duties, methods, and tasks described in detail.

• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You'll Need:

• High School Diploma or GED with up to 2 years of job-related experience.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills with an inquisitive mindset.

• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Aff...