Office Services Clerk Law Firm

Vendor Direct Solutions, LLC; San Francisco (CA); On-site; USD 40,000 - 65,000; Full time

Benefits offered by this job

10 paid Holidays

Paid Time Off

Medical

Dental

Vision

Life Insurance

401(k)

Job summary

Vendor Direct Solutions, LLC is seeking an Office Services Clerk in San Francisco to support reprographics, mail processing, and front-desk operations. The role includes handling high-volume copying, scanning, and document management, plus basic conference room support.

The position requires strong customer service, familiarity with postal and shipping software, and the ability to lift up to 50 pounds while standing for extended periods.

Qualifications

• Experience delivering superior customer service in a fast-paced environment.
• Familiarity with reprographics equipment, including color copying/printing.
• Understanding of postal/shipping processes and related software.
• Experience with video conferencing equipment, projectors, and conferencing microphones.
• Excellent verbal and written communication skills.
• Proficiency with Windows OS and MS Office.
• Ability to lift up to 50 pounds and stand for long periods.

Responsibilities

• Run high volume copy machines and perform binding, cutting, and assembly of reprographic projects.
• Handle electronic imaging, scanning, and document conversion.
• Process, sort, and deliver mail and packages.
• Maintain copier functionality with daily quality checks and paper/toner replenishment.
• Troubleshoot jams and report issues to technicians; keep records for reports and inventory.
• Distribute office supplies and manage fax/transmittals as needed.
• Assist with conference room setup/teardown, catering, and kitchen upkeep.
• Provide backup reception duties: answer phones, take messages, greet visitors.

Skills

Customer service

Reprographics

Postal software

Video conferencing

Communication

PC/Office

Lifting 50 lbs

Tools

Shipping software

Job description

Job Description

Job Description

** JOB RESPONSIBILITIES:**

• Run high volume copy machines; produce the binding, cutting, and/or assembly of reprographic projects as necessary.
• Electronic imaging and printing; scanning and converting documents.
• Processing, sorting and delivering incoming and outgoing mail and packages.
• Ensure convenience copiers are working properly, checking for quality via daily inspections. Loading copy machines with paper and toner as needed.
• Clear paper jams and inform technicians of specific problems. Maintain records for management reports and inventory of supplies needed.
• Distribute office supplies, fax transmissions to company personnel and/or designated drop-off points as required.
• Hospitality duties include conference room set up & tear-down, food catering, kitchen inventory/upkeep
• Backup Reception duties - answer phones, take messages, greet clients/guests.

The job duties listed above are not an exhaustive list of every task the Office Services Clerk will perform, but are intended to provide a representative summary of the major duties and responsibilities. Candidates may be required to perform additional, position-specific duties.

Vendor Direct Solutions is not a temp or a recruiting agency. We are a full-time employer.

Vendor Direct Solutions offers competitive salary and benefits, which includes.

• 10 paid Holidays
• Paid Time Off
• Medical
• Dental
• Vision
• Life Insurance
• 401(k)

** EXPERIENCE/SKILLS:**

• Superior customer service skills.
• Knowledge in using reprographics equipment, including models with color copying/printing capabilities.
• Understanding of postal equipment, including standard shipping software.
• Experience with video conferencing equipment, teleconferencing equipment, projectors and wired/wireless microphones.
• Excellent communication skills, both verbal and written.
• Keyboard and Windows PC/Office Suite skills.
• Must be able to lift up to 50 pounds; must be able to push, pull, bend, twist, and work standing up for long periods of time.

Company Description

Vendor Direct Solutions, LLC (VDS) is an industry leader in providing on-site and technology solutions for law firms and other professional service providers. Our team is comprised of experts who are skilled in the creation, design, and implementation and management of technology-based document solutions and strategies, from state-of-the-art electronic and file sharing systems to conventional back office support systems.

Our on-site solutions include professional management of all or selected segments of a firms records management, office services and IT operations. Our team includes outsourcing experts, records management professionals, senior consultants and directors who have built their careers in the legal and business process management space.

VDS also provides flexible on-site management resources and consulting to build Technology Solutions that include Records and Document Management Systems, Enterprise Search Solutions and the development of Intranet dashboards that speed the access to personalized information for end-users.

Company Description

Vendor Direct Solutions, LLC (VDS) is an industry leader in providing on-site and technology solutions for law firms and other professional service providers. Our team is comprised of experts who are skilled in the creation, design, and implementation and management of technology-based document solutions and strategies, from state-of-the-art electronic and file sharing systems to conventional back office support systems.

Our on-site solutions include professional management of all or selected segments of a firms records management, office services and IT operations. Our team includes outsourcing experts, records management professionals, senior consultants and directors who have built their careers in the legal and business process management space.

VDS also provides flexible on-site management resources and consulting to build Technology Solutions that include Records and Document Management Systems, Enterprise Search Solutions and the development of Intranet dashboards that speed the access to personalized information for end-users.