Office Services Clerk

Vendor Direct Solutions, LLC; Palo Alto (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Vendor Direct Solutions, LLC is seeking an Office Services Clerk for a law firm. You will run high volume copy machines, handle mail processing, and ensure reprographics tasks are completed accurately.

Candidates should have a high school diploma and at least two years of related experience in office services for a legal environment, with strong communication, Excel skills, and ability to lift up to 50 pounds.

Qualifications

• High school diploma or equivalent required.
• 2 years of related experience in the office services legal environment.
• Strong customer service and communication skills.

Responsibilities

• Operate high volume copy machines and manage reprographic tasks.
• Scan, print, and convert documents as needed.
• Process, sort, and deliver mail and packages.
• Maintain office equipment through daily inspections.
• Assist with formatting Excel files and mail merges.
• Support use of video conferencing and presentation equipment.

Skills

Customer service

Communication

PC/Office Suite

Reprographics knowledge

Lift 50 lbs

Organizational skills

Education

High school diploma or equivalent

Tools

Excel

Adobe Illustrator

Job description

Job Description

Job Description

** Office Services Clerk (Law Firm)**

** Job Responsibilities:**

• Run high volume copy machines; produce the binding, cutting, and/or assembly of reprographic projects as necessary.
• Electronic imaging and printing; scanning and converting documents.
• Processing, sorting and delivering incoming and outgoing mail and packages.
• Ensure convenience copiers are working properly, checking for quality via daily inspections. Loading copy machines with paper and toner as needed.
• Clear paper jams and inform technicians of specific problems. Maintain records for management reports and inventory of supplies needed.
• Distribute office supplies, fax transmissions and mail/packages to company personnel and/or designated drop-off points as required.
• Formatting and printing excel files, mail merge and adobe illustrator a plus.

_ ** The job duties listed above are not an exhaustive list of every task the candidate will perform, but are intended to provide a representative summary of the major duties and responsibilities. Candidates may be required to perform additional, position-specific duties._

Experience:

• Superior customer service skills.
• Knowledge in using reprographics equipment, including models with color copying/printing capabilities.
• Understanding of postal equipment, including standard shipping software.
• Experience with video conferencing equipment, teleconferencing equipment, projectors and wired/wireless microphones.
• Excellent communication skills, both verbal and written.
• Keyboard and Windows PC/Office Suite skills.
• Must be able to lift up to 50 pounds; must be able to push, pull, bend, twist, and work standing up for long periods of time.

Education:

• High school diploma or equivalent required.
• 2 years of related experience in the office services legal environment.

Company Description

Vendor Direct Solutions, LLC (VDS) is an industry leader in providing on-site and technology solutions for law firms and other professional service providers. Our team is comprised of experts who are skilled in the creation, design, and implementation and management of technology-based document solutions and strategies, from state-of-the-**... our team includes outsourcing experts, records management professionals, senior consultants and directors who have built their careers in the legal and business process management space.

Company Description

Vendor Direct Solutions, LLC (VDS) is an industry leader in providing on-site and technology solutions for law firms and other professional service providers. Our team is comprised of experts who are skilled in the creation, design, and implementation and management of technology-based document solutions and strategies, from state-of-the-**...
Our on-site solutions include professional management of all or selected segments of a firms records management, office services and IT operations. Our team includes outsourcing experts, records management professionals, senior consultants and directors who have built their careers in the legal and business process management space.
VDS also provides flexible on-site management resources and consulting to build Technology Solutions that include Records and Document Management Systems, Enterprise Search Solutions and the development of Intranet dashboards that speed the access to personalized information for end-users.