Office Manager

Confidential; Chicago (IL); On-site; USD 45,000 - 65,000; Full time

Job summary

Confidential is seeking an organized Office Manager to oversee day-to-day operations in our Chicago area office, coordinating administrative activities, maintaining supplies and equipment, and organizing files and records. The role acts as a point of contact for staff and external visitors and provides essential support to attorneys and legal staff.

You will assist with onboarding, help implement office policies, and ensure a professional, efficient environment while safeguarding confidential

Qualifications

• Excellent written and verbal communication with staff, clients, and vendors.
• Experience in scheduling, records management, and coordinating daily operations.
• Familiarity with office equipment and basic troubleshooting.
• Strong discretion handling confidential information.
• Excellent organizational skills and ability to prioritize in a legal office.
• Proficient with Microsoft Office or similar productivity tools.
• Experience in a law firm or professional services preferred.
• Associate or Bachelor's degree in Business Administration or related field, or equivalent work experience.

Responsibilities

• Oversee day-to-day office operations and coordinate administrative activities.
• Maintain office supplies and equipment; organize files and records.
• Serve as primary point of contact for staff and external visitors.
• Schedule meetings and support attorneys and legal staff with admin tasks.
• Support onboarding and help implement office policies and procedures.
• Handle basic client inquiries with professionalism.

Skills

Strong communication

Administrative support

Customer service

Organizational skills

MS Office proficiency

Discretion with confidential info

Education

Associate or Bachelor in Business Administration or related

Tools

Microsoft Office

Job description

This role oversees day-to-day office operations, including coordinating administrative activities, maintaining office supplies and equipment, organizing files and records, and managing confidential information with discretion. The Office Manager serves as a point of contact for internal staff and external visitors, schedules meetings, supports attorneys and legal staff with administrative tasks, and helps ensure a professional, efficient office environment. The role also includes handling basic client inquiries, supporting onboarding processes, and assisting with implementation of office policies and procedures to keep operations running smoothly.

Qualifications

• Strong Communication skills, including clear written and verbal interaction with staff, clients, and vendors.
• Demonstrated Administrative Assistance and Office Administration abilities, such as scheduling, records management, and coordinating daily operations.
• Experience working with Office Equipment and basic troubleshooting of printers, copiers, phone systems, and related tools.
• Proven Customer Service skills, with a professional, courteous approach to client and visitor interactions.
• High level of integrity and ability to manage confidential information responsibly.
• Excellent organizational skills, attention to detail, and ability to prioritize multiple tasks in a legal office environment.
• Proficiency with standard office software (e.g., Microsoft Office or similar productivity tools).
• Prior experience in a law firm or professional services setting is preferred.
• Associate’s or Bachelor’s degree in Business Administration, Office Management, or a related field, or equivalent work experience.