Attorney Recruiting Assistant

AppleOne Employment Services; Miami (FL); On-site; USD 55,000 - 60,000; Full time

Job summary

AppleOne Employment Services is seeking an Attorney Recruiting Assistant in Miami to support attorney recruiting, lateral hiring, and law student recruitment. The role involves interview coordination, candidate communications, and event logistics in a highly organized firm environment.

The position is fully onsite in a professional office setting, offering exposure to attorneys, recruiters, students, and internal stakeholders within a busy recruiting function.

Qualifications

• Bachelor’s degree required.
• Experience coordinating attorney recruiting, law student activities, and events.
• Ability to manage confidential files and communicate professionally with stakeholders.
• Proficiency with MS Office and recruiting platforms is a plus.

Responsibilities

• Coordinate attorney recruiting interviews and candidate communications.
• Support law student recruiting activities, on-campus interviews, callbacks, offers, and events.
• Maintain recruiting databases, candidate files, and confidential materials.
• Post attorney job descriptions and assist with search firm paperwork.
• Collect feedback, greet candidates onsite, and manage recruiting communications.
• Assist with recruiting events and travel logistics; provide general admin support.

Skills

Interview coordination

Recruiting coordination

Law student recruiting

Candidate communications

Event logistics

Document management

Confidential information handling

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Job Summary

A professional legal services organization in Miami is seeking an Attorney Recruiting Assistant for a direct-hire opportunity. This role supports attorney recruiting, lateral hiring, law student recruiting, interview coordination, candidate communications, and recruiting event logistics in a polished law firm environment.

The Attorney Recruiting Assistant is ideal for someone who is highly organized, detail-oriented, and interested in building a career in legal recruiting, human resources, or professional services administration. This position offers exposure to attorneys, recruiting professionals, candidates, law schools, and internal stakeholders while supporting a busy and collaborative recruiting function.

This is a fully onsite role in a professional office setting with strong team interaction, structured processes, and the opportunity to contribute to a highly visible function within the firm.

Key Responsibilities

• Coordinate virtual and in-person interviews between attorneys, lateral candidates, law students, and internal recruiting stakeholders.
• Maintain recruiting databases, candidate files, application materials, and confidential candidate information with accuracy and discretion.
• Support law student recruiting activities, including application packets, on-campus interviews, callbacks, offers, resume collections, and event registration.
• Post attorney job descriptions to the firm website and recruiting platforms, and assist with search firm fee agreement documentation.
• Collect and distribute interview feedback, greet candidates onsite, and help manage candidate communications throughout the recruiting process.
• Assist with recruiting events, summer associate program logistics, travel coordination, invoices, and administrative support for the recruiting department.

Compensation and Benefits

• Salary: $55,000 to $60,000 per year.
• Employment Type: Direct Hire.
• Location: Miami, FL.
• Work Arrangement: Fully onsite, no remote work.

Required Qualifications and Skills

• Coordinate attorney recruiting interviews, candidate communications, and recruiting logistics.
• Support law student recruiting, on-campus recruiting activities, callbacks, offers, and recruiting events.
• Maintain recruiting databases, candidate files, application materials, feedback, and confidential documentation.
• Assist with recruiting department administration, including postings, invoices, travel logistics, and event support.
• Bachelor’s degree required.
• 1 to 2 years of relevant experience preferred in recruiting coordination, legal recruiting, human resources, professional services, or administrative support.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Strong organizational, time-management, and prioritization skills.
• Excellent written and verbal communication skills.
• High attention to detail and ability to maintain accuracy in a fast-paced environment.
• Ability to handle confidential information with sound judgment and discretion.
• Strong customer service skills with the ability to build professional relationships with attorneys, candidates, law schools, and internal teams.
• Ability to work independently and collaboratively while responding appropriately to time-sensitive matters.

Preferred Qualifications

• Experience with an Applicant Tracking System.
• Experience with LinkedIn Recruiter.
• Prior experience in a law firm, legal services environment, recruiting department, or professional services setting.
• Familiarity with attorney recruiting, lateral recruiting, law student recruiting, or summer associate program support.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.