Office Services Assistant — Legal Firm Operations & Support

Miles & Stockbridge; Baltimore (MD); On-site; USD 44,000 - 52,000; Full time

Job summary

Miles & Stockbridge in Baltimore is seeking an Office Services Assistant to join our busy Facilities Team. You will be part of a core team that keeps our offices running smoothly, with opportunities to build relationships, work cross‑functionally, and take pride in completing tasks efficiently.

The role requires 1–3 years of experience in a commercial office or law firm, strong organizational and communication skills, and a reliable, independent work style.

Qualifications

• 1–3 years of experience in a commercial office or law firm.
• Excellent organizational and time management skills.
• Excellent verbal and written communication skills.
• Proven customer service and interpersonal skills.
• Reliable and dependable.

Responsibilities

• Provide back-up coverage to reception during absences and daily lunches.
• Set up and breakdown of conference rooms for meetings and events.
• Assist with video/audio conferences in the absence of IT staff.
• Coordinate ordering of office supplies with Receptionist.
• Report maintenance requests to Office Administrator or Receptionist.
• Prepare vacated offices for occupancy for incoming attorneys and staff.
• Assist with scanning and importing documents into NetDocuments.
• Distribute paper in copy rooms, fill paper and copiers and printers, change toners.
• Distribute interoffice mail and assist with mailings and courier requests.
• Deliver and pick up mail and packages, court runs.
• Must have at least 1-3 years of experience within a commercial office or law firm.
• Excellent organizational and time management skills.
• Reliable and dependable.
• Ability to work independently as well as collaborate across multiple departments and levels of the firm.
• Ability to work well under pressure and to maintain a professional demeanor.
• Ability to lift objects weighing up to 25 pounds.

Skills

Customer service

Interpersonal skills

Organization

Time management

Communication

Job description

Miles & Stockbridge in Baltimore is seeking an Office Services Assistant to join our busy Facilities Team. You will be part of a core team that keeps our offices running smoothly, with opportunities to build relationships, work cross‑functionally, and take pride in completing tasks efficiently.

The role requires 1–3 years of experience in a commercial office or law firm, strong organizational and communication skills, and a reliable, independent work style.