Office Services Assistant

Miles & Stockbridge; Baltimore (MD); On-site; USD 44,000 - 52,000; Full time

Job summary

Miles & Stockbridge in Baltimore is seeking an Office Services Assistant to join our busy Facilities Team. You will be part of a core team that keeps our offices running smoothly, with opportunities to build relationships, work cross‑functionally, and take pride in completing tasks efficiently.

The role requires 1–3 years of experience in a commercial office or law firm, strong organizational and communication skills, and a reliable, independent work style.

Qualifications

• 1–3 years of experience in a commercial office or law firm.
• Excellent organizational and time management skills.
• Excellent verbal and written communication skills.
• Proven customer service and interpersonal skills.
• Reliable and dependable.

Responsibilities

• Provide back-up coverage to reception during absences and daily lunches.
• Set up and breakdown of conference rooms for meetings and events.
• Assist with video/audio conferences in the absence of IT staff.
• Coordinate ordering of office supplies with Receptionist.
• Report maintenance requests to Office Administrator or Receptionist.
• Prepare vacated offices for occupancy for incoming attorneys and staff.
• Assist with scanning and importing documents into NetDocuments.
• Distribute paper in copy rooms, fill paper and copiers and printers, change toners.
• Distribute interoffice mail and assist with mailings and courier requests.
• Deliver and pick up mail and packages, court runs.
• Must have at least 1-3 years of experience within a commercial office or law firm.
• Excellent organizational and time management skills.
• Reliable and dependable.
• Ability to work independently as well as collaborate across multiple departments and levels of the firm.
• Ability to work well under pressure and to maintain a professional demeanor.
• Ability to lift objects weighing up to 25 pounds.

Skills

Customer service

Interpersonal skills

Organization

Time management

Communication

Job description

Miles & Stockbridge has positioned itself as an AmLaw 200 firm that is global in scope and in reach. Miles & Stockbridge maintains a reputation for a dynamic and approachable work environment that allows talented lawyers and staff from diverse backgrounds to thrive and grow. As part of our ongoing commitment to effect positive change, Miles & Stockbridge focuses on partnerships that benefit the community, reflect the causes our colleagues support, and allow us to collaborate with clients and neighbors to deepen relationships.

Miles & Stockbridge is seeking an Office Services Assistant to help with our busy Facilities Team. As an Office Services Assistant, you will be part of a core team that keeps our offices running smoothly. This is a great opportunity for someone who loves teamwork, building relationships, and takes pride in completing tasks efficiently! At Miles, you will have the opportunity to put your skills to work and grow your career.

Responsibilities:

• Provide back-up coverage to reception during absences and daily lunches.
• Set up and breakdown of conference rooms for meetings and other company events.
• Assist with video/audio conferences in the absence of our IT staff.
• Coordinate ordering of office supplies with Receptionist.
• Report maintenance requests to Office Administrator or Receptionist.
• Prepare vacated offices for occupancy for incoming attorneys and staff.
• Assist with scanning and importing documents into document management system (NetDocuments).
• Distribute paper in copy rooms, fill paper and copiers and printers, change toners in desktop printers.
• Distribute interoffice mail and assist with mailings (FedEx) and courier requests.
• Deliver and pick up mail and packages, court runs.
• Must have at least 1-3 years of experience within a commercial office or law firm.
• Excellent organizational and time management skills.
• Excellent verbal and written communication skills.
• Proven customer service and interpersonal skills.
• Reliable and dependable.
• Ability to work independently as well as collaborate across multiple departments and levels of the firm.
• Ability to work well under pressure and to maintain a professional demeanor.
• Ability to lift objects weighing up to 25 pounds.

Miles & Stockbridge offers a competitive compensation and benefits package including PTO, medical, dental, vision, life insurance, 401K, Firm sponsored Memberships (i.e. Peloton, Norton LifeLock), and more.

The pay range for this position is $44,000 – $52,000. The pay range provided is in compliance with state, city, or local employment laws and applies to this location only. Actual pay for this position will be determined based on multiple factors including, but not limited to, knowledge, skills, abilities, experience, current market data, and business needs.

Physical Demands:

While performing the duties of this position, the employee is regularly required to push, pull, lift, and move up to 25 pounds. The employee is frequently required to walk, stand, stoop, kneel, crouch, and repeat motions that may include the wrists, handsand/or fingers.

Disclaimer and Acknowledgement:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements will exclude individuals who may pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. Nothing in this job description restricts management’s right to assign or reassign duties in this job description at any time for any reason.

Miles & Stockbridge is an Equal Opportunity Employer and committed to cultivating an inclusive environment that embraces and promotes diversity, equity, and inclusion as core values of our firm.

Miles & Stockbridge is an Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.