Administrative Service Assistant

Dexis Consulting Group; Washington (District of Columbia); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Healthcare insurance

Job summary

Dexis is seeking Administrative Support Specialists to provide executive-level administrative support to the U.S. International Development Finance Corporation (DFC).

The role includes calendar management, communications, meeting coordination, records management, and general office administration. Applicants should have a high school diploma or equivalent with 4+ years of admin experience, 2+ years supporting senior leaders, strong MS Office skills, and the ability to obtain a Public Trust

Qualifications

• High school diploma or equivalent.
• Associate's or bachelor's degree preferred.
• Minimum four (4) years of progressively responsible administrative support experience.
• Minimum two (2) years supporting senior executives, leadership teams, or front-office operations.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Adobe Acrobat, and electronic file-sharing platforms.
• Excellent written and verbal communication skills.
• U.S. citizenship and ability to obtain Public Trust clearance.

Responsibilities

• Manage executive calendars and coordinate meetings and appointments.
• Prepare agendas, briefing materials, meeting packets, and follow-up documentation.
• Draft and format correspondence, reports, memoranda, and presentations.
• Screen and route incoming communications and inquiries.
• Maintain electronic and paper filing systems.
• Track action items and administrative activities.
• Coordinate meeting logistics, conferences, and events.
• Support records management and document control processes.
• Monitor shared inboxes and administrative service queues.
• Provide professional customer service to internal and external stakeholders.

Education

High school diploma or equivalent

Associate's or bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Teams

Adobe Acrobat

Electronic file-sharing platforms

Job description

Dexis is a dynamic professional services firm dedicated to partnering with government and community leaders both in the U.S. and internationally to achieve critical social outcomes in a rapidly changing world. At Dexis, you will experience a corporate culture of inclusiveness, respect, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.

About the Position

Dexis is seeking Administrative Support Specialists to provide executive-level administrative support to the U.S. International Development Finance Corporation (DFC). These positions will support senior leadership through calendar management, communications, meeting coordination, records management, and general office administration. This position is contingent upon contract award.

Responsibilities

• Manage executive calendars and coordinate meetings and appointments.
• Prepare agendas, briefing materials, meeting packets, and follow-up documentation.
• Draft and format correspondence, reports, memoranda, and presentations.
• Screen and route incoming communications and inquiries.
• Maintain electronic and paper filing systems.
• Track action items, correspondence, and administrative activities.
• Coordinate meeting logistics, conferences, and events.
• Support records management and document control processes.
• Monitor shared inboxes and administrative service queues.
• Provide professional customer service to internal and external stakeholders.

Qualifications

• High school diploma or equivalent.
• Minimum four (4) years of progressively responsible administrative, executive support, secretarial, office management, or related experience.
• Minimum two (2) years supporting senior executives, leadership teams, or front-office operations.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Adobe Acrobat, and electronic file-sharing platforms.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to manage competing priorities.
• U.S. citizenship.
• Ability to obtain and maintain a Public Trust clearance.

Preferred Qualifications

• Associate's or bachelor's degree.
• Experience supporting federal agencies or senior government executives.
• Experience in executive, C-suite, or high-visibility office environments.

Company Culture

Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.”

Equal Opportunity Employer

Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.

Benefits

• Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.