Medical Front Office Autism Service Center

BEACHMONT BEHAVIORAL HEALTH INC; Ventura (CA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Team Atmosphere

Sick Pay

401(k)

Paid time off

Health insurance

Job summary

Beachmont Behavioral Health Inc. is seeking an administrative support role to help manage clinical scheduling, client communications, and staff onboarding. You will update the practice management system, handle authorizations, and assist with credentialing and payroll processes.

The position requires bilingual Spanish abilities, proficiency with Microsoft 365, and a team-oriented, solution-focused attitude. You will collaborate with clinical leadership and staff to ensure smooth operations.

Qualifications

• Bilingual in Spanish required.
• Proficient with Microsoft 365 suite.
• Team oriented with strong communication.

Responsibilities

• Schedule clinical appointments across service types.
• Update and manage data in the practice management system.
• Assist with client onboarding, discharges, referrals.
• Support staff onboarding and scheduling.
• Credentialing and recredentialing tracking.
• Handle incoming and outgoing correspondence.
• Maintain clinician schedules and availability.
• Assist with hiring, onboarding and document collection.
• Assist with payroll entry.
• Respond to inquiries and perform duties as needed.

Skills

Bilingual in Spanish

Team oriented

Strong communication

Tools

Microsoft 365 (Outlook, SharePoint, Excel, Teams)

ADP Run/ADP Workforce Now

Job description

Benefits:

• Team Atmosphere
• Sick Pay
• 401(k)
• Paid time off
• Health insurance

In this role, you will report to the Assistant Clinical Director and Director to support center operations by assisting in the management of clinical scheduling and correspondence with clients and staff, updating clinician availability and appointments in a practice management system, and entering and managing client authorizations. You will also assist with client onboarding, discharges, and referrals, support staff onboarding and scheduling, and participate in the credentialing and recredentialing process. Additionally, you will be responsible for managing incoming and outgoing clinic communications. Here is a more detailed list:

• Hours of Work: 930pm - 6pm (Starting)
• Days of Work: Mon - Friday
• Bilingual in Spanish Needed
• Conduct timely and professional communication with clients and staff via phone, email, and secure messaging
• Schedule clinical appointments for clients across service types
• Assist with management of updates (e.g. staff information, client information, availability, authorizations, and so forth) in the practice management system (ReThink Behavioral Health)
• Must be team oriented
• Must be solution focused and oriented
• Must know Microsoft 365 (Outlook, SharePoint, Excel, Teams, and so forth)
• Must be familiar with ADP Run or ADP Workforce Now Platforms
• Enter and update funding authorizations for services
• Assist with client onboarding, orientation, and navigation activities
• Assist with client discharges and documenting as required
• Assist with the intake and referral process, including responding to inquiries
• Assist with maintenance of updated clinician schedules and availability in the system
• Assist with staff hiring and onboarding processes including document collection, onboarding checklists, and tracking
• Assist with staff assignments and ongoing schedule adjustments
• Assist with entry and submission of payroll
• Assist with clinician credentialing and recredentialing process by tracking submissions and gathering documentation
• Assist with incoming and outgoing correspondence, including mail, faxes, and digital messages
• Assist with additional duties and responsibilities as needed