Office & Resident Support Coordinator - Community Life

The Community Builders, Inc.; Boston (MA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

12 Paid Holidays

Health Savings Account contributions

Life & Disability insurance

403(b) retirement plan with company 
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Tax-advantaged accounts: commuter/park

Job summary

The Community Life Office Assistant will support the Community Life Senior Manager and perform administrative and routine clerical tasks. Manage the Community Life Detroit office, operations, and provide triage resident coaching.

This position has a requirement of five days a week in office and weekends where required. Under direct supervision, you will coordinate with Detroit based staff to schedule trainings, handle vendor setup and payments, onboarding, and communications for residents and

Qualifications

• 1–3 years of relevant office experience in an administrative or clerical role.
• Proficient in Microsoft Outlook, Excel, Word, and PowerPoint; a proficiency test will be administered.
• Fluent in English; Spanish preferred.

Responsibilities

• Act as receptionist and schedule meetings for the CL Director and team.
• Manage vendor invoices and submit for review in a timely manner.
• Greet visitors and oversee deliveries daily.
• Ensure office supplies are stocked and the office remains clean and organized.
• Set up conference rooms and call lines; arrange catering as needed.
• Coordinate trainings for staff and Resident Champions at Detroit office or off-site.
• Maintain staff email distribution lists and onboarding checklists.

Skills

Office management

MS Office

Communication

Spanish

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

The Community Life Office Assistant will support the Community Life Senior Manager and perform administrative and routine clerical tasks. Manage the Community Life Detroit office, operations, and provide triage resident coaching.

This position has a requirement of five days a week in office and weekends where required. Under direct supervision, you will coordinate with Detroit based staff to schedule trainings, handle vendor setup and payments, onboarding, and communications for residents and