Office & Projects Operations Lead for Public Infrastructure

Prestige CM; San Francisco (CA); On-site; USD 50,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

401(k) retirement plan

Paid time off (PTO)

Paid holidays

Professional development and growth

Opportunity to work on public infra &6

Job summary

Prestige CM is seeking an Office & Business Operations Manager in San Francisco to support accounting, HR, bidding, and general office tasks. This hands-on role requires multitasking across project administration and operations for ongoing infrastructure projects.

You will manage invoices, HR records, RFP preparation, and cost tracking with a team-oriented approach, ensuring accuracy and confidentiality in a fast-paced environment.

Qualifications

• 3–5+ years of experience in office administration or related field.
• Experience with construction management, engineering, architecture, consulting, or professional services firms is desirable.
• Strong knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
• QuickBooks or similar accounting software experience preferred.
• Experience with SharePoint and PDF/document management is a plus.

Responsibilities

• Assist with invoicing, project billing, accounts payable/receivable, timesheets, and expense reports.
• Support QuickBooks or other accounting systems and coordinate with project managers on billing.
• Maintain accurate financial and administrative records and track outstanding invoices.
• Assist with recruiting, job postings, resume screening, interview scheduling, and onboarding.
• Maintain employee records, HR documents, PTO records, and benefits information.
• Assist with employment documentation and routine HR administration.
• Monitor and organize RFPs, RFQs, and other business opportunities.
• Assist with proposals, SOQs, resumes, forms, and submissions; track deadlines.
• Coordinate with management, project managers, and consultants to collect required information.
• Maintain company resumes, project descriptions, qualifications, certifications, and marketing materials.
• Assist with proposal production, formatting, quality control, and electronic submissions.
• Support pre-proposal meetings and other business development activities.
• Occasional travel for client meetings and business development may be required.
• Provide administrative and technical support to project managers and leadership.
• Prepare and maintain Excel spreadsheets, reports, trackers, schedules, and project documents.
• Assist with document control and electronic project files.
• Support project cost tracking, reporting, procurement documentation, and contract administration.
• Assist with construction management and project documentation where needed.
• Work with Microsoft Office, SharePoint, PDF/document management systems, and PM software.
• Organize day-to-day office operations and coordinate supplies, vendors, facilities, equipment, and services.
• Maintain organized company records and procedures, and follow up on timesheets and documents.
• Assist management with special assignments and company initiatives.
• Work with teams across functions as a collaborative team player.
• Perform routine administrative tasks including data entry, filing, scanning, and spreadsheet updates.
• Be flexible to take on additional assignments as directed and maintain a positive attitude.
• Be able to travel occasionally for meetings and business development activities.

Skills

Organizational skills

Communication skills

Time management

Follow-through

Team player

Tools

QuickBooks

SharePoint

PDF/document management

Project management software

Job description

Prestige CM is seeking an Office & Business Operations Manager in San Francisco to support accounting, HR, bidding, and general office tasks. This hands-on role requires multitasking across project administration and operations for ongoing infrastructure projects.

You will manage invoices, HR records, RFP preparation, and cost tracking with a team-oriented approach, ensuring accuracy and confidentiality in a fast-paced environment.