Operations Assistant Manager

Prestige CM; San Francisco (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Job summary

PrestigeCM is seeking an Operations Assistant Manager to anchor day-to-day business functions, blending administration, accounting support, HR coordination, and marketing. You will work directly with project teams in a fast-paced office where organization ensures client success.

Responsibilities include leading office coordination, supporting invoicing, onboarding, HR records, and drafting presentations. This role offers growth within a dynamic consulting environment and requires on-site work in

Qualifications

• 2–5 years in admin, accounting, or operations (AEC a plus).
• Bachelor's degree in Business, Accounting, Engineering, or related field preferred.
• Proficient with office software and billing systems.
• Detail oriented with strong problem solving and independence.

Responsibilities

• Lead office coordination and manage project documentation.
• Support billing milestones and vendor coordination.
• Onboard employees and maintain HR records.
• Draft presentations and marketing materials; support company updates.

Skills

2-5 years admin exp

Attention to detail

Problem solving

Independent worker

Education

Bachelor's degree

Tools

Billing systems

Job description

Company Overview

PrestigeCM is a specialized consulting firm providing premier Program and Construction Management services. We protect owner interests by delivering structured, detail-oriented, and reliable operational support for complex infrastructure projects.

Position Summary

We are seeking a proactive Operations Assistant Manager to anchor our day-to-day business functions. This multi-functional role is the backbone of our office, blending administration, financial support, HR coordination, and marketing. You will work directly with our project teams in a fast-paced environment where your organization ensures our clients' success.

Key Responsibilities

• Operations & Admin: Lead office coordination, manage critical project documentation, and maintain internal filing systems.
• Accounting & Billing: Support financial health through meticulous invoice preparation, expense tracking, and data entry. Coordinate with vendors and project teams on billing milestones.
• HR Coordination: Manage employee onboarding, maintain personnel records, and ensure compliance with internal HR administrative processes.
• Strategic Communications: Assist in drafting professional presentations and marketing materials. Provide light support for company updates and digital documentation.

Skills & Qualifications

• Experience: 2–5 years of administrative, accounting, or operations experience preferred (AEC industry experience is a plus).
• Education: Bachelor's degree in Business, Accounting, Engineering, or a related field preferred.
• Technical: Comfortable with office software, billing systems, and multitasking in a shifting small-business environment.
• Attributes: Extreme attention to detail, a problem-solving mindset, and the ability to work independently.

Additional Requirements

• Must be able to work on-site in San Francisco, CA.
• Valid US work authorization required (no visa sponsorship available).
• Local candidates preferred.

What We Offer

• Health insurance and 401(k) plan.
• Paid time off (PTO).
• Opportunity to grow within a dynamic consulting environment.

Compensation

$40,000 – $60,000 per year (commensurate with experience).