Office & Projects Coordinator

Pape-Dawson; Fort Myers, Northern (FL, KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Pape-Dawson in Fort Myers, FL is seeking an Office Coordinator to support the smooth operation of the office and assist project teams. This role will handle day-to-day office services, document production, scheduling, and client-facing activities.

The ideal candidate has 3+ years in office coordination or related roles, strong communication and organizational skills, and proficiency with Microsoft Office. Some travel and after-hours flexibility may be required.

Qualifications

• Strong written and verbal communication and interpersonal skills.
• Experience coordinating office operations, project support, or professional staff.
• Experience with permitting coordination preferred.

Responsibilities

• Coordinate day-to-day office services, supplies, shared spaces, mail, deliveries, and related operational needs.
• Greet and assist visitors and callers professionally and ensure timely communication and message handling.
• Maintain conference rooms and shared office areas, organized and stocked.
• Prepare letters, proposals, reports, spreadsheets, memorandums, and other business documents.
• Provide documentation and coordination support to project managers, senior leaders, and project teams.
• Coordinate calendars, meetings, travel arrangements, and related logistics.

Skills

Communication skills

Education

High school diploma or equivalent

Associate’s degree

Bachelor’s degree

Tools

Microsoft Excel

Microsoft Word

Outlook

Teams

Job description

Pape-Dawson in Fort Myers, FL is seeking an Office Coordinator to support the smooth operation of the office and assist project teams. This role will handle day-to-day office services, document production, scheduling, and client-facing activities.

The ideal candidate has 3+ years in office coordination or related roles, strong communication and organizational skills, and proficiency with Microsoft Office. Some travel and after-hours flexibility may be required.