Office Operations Lead for AEC Projects

Pape-Dawson, Florida; Fort Myers (FL); On-site; USD 48,000 - 64,000; Full time

Job summary

Pape-Dawson Engineers in Fort Myers, FL, seeks an experienced Office Manager to oversee daily operations, supervise administrative staff, and ensure efficient processes across the office. You will implement office policies, manage records, assist with onboarding and training, coordinate calendars and travel, and support project teams and senior leadership.

The role requires seven years of relevant experience, strong leadership, and advanced MS Office skills; familiarity with Deltek Vantagepoint

Qualifications

• Seven years of experience in administrative or office management.
• High school diploma or equivalent; Associate's degree or higher preferred.
• Experience handling highly sensitive and confidential information.
• Strong leadership and mentoring abilities.
• Advanced proficiency in Microsoft Office (Excel and Word).
• Excellent verbal and written communication.
• Ability to manage multiple priorities and meet deadlines.
• Experience in the AEC industry and Deltek Vantagepoint preferred.
• Availability Monday–Friday 8:00–5:00 with occasional overtime.

Responsibilities

• Supervise and support administrative staff and monitor workload.
• Collaborate with senior leadership to implement office policies and procedures.
• Oversee office supply inventory and cost-effective purchasing.
• Maintain office equipment and coordinate repairs or replacements.
• Process and distribute confidential information and documents.
• Coordinate calendars, meetings, trainings, and travel for teams and leadership.
• Prepare meeting agendas and coordinate catering for events.
• Assist with onboarding and training new employees.
• Evaluate staff performance and provide coaching and feedback.
• Manage office correspondence and draft reports and memos.
• Support project managers and VPs with documentation needs.
• Provide general administrative support including filing, scanning, and proofreading.
• Serve as point of contact for office procedures and resources.
• Foster a positive office culture with team-building activities.

Skills

Leadership

Communication

Problem-solving

Attention to detail

Time management

Interpersonal skills

Mentoring

Project coordination

Education

High school diploma or equivalent

Associate's degree or higher preferred

Tools

Microsoft Excel

Microsoft Word

Deltek Vantagepoint

Job description

Pape-Dawson Engineers in Fort Myers, FL, seeks an experienced Office Manager to oversee daily operations, supervise administrative staff, and ensure efficient processes across the office. You will implement office policies, manage records, assist with onboarding and training, coordinate calendars and travel, and support project teams and senior leadership.

The role requires seven years of relevant experience, strong leadership, and advanced MS Office skills; familiarity with Deltek Vantagepoint