Project & Office Coordinator - Logistics & Support

Pape-Dawson, Florida; Fort Myers (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Pape-Dawson Engineers is seeking an Office Coordinator to support day-to-day office operations in Fort Myers, FL. You will coordinate office services, assist project teams, and manage documents to ensure a productive environment.

Ideal candidates have 3+ years in office coordination, strong Microsoft Office skills, and the ability to handle confidential information with discretion. Excellent organization and customer-service skills are essential.

Qualifications

• Requires a high school diploma or equivalent; a college degree is preferred.
• 3+ years of experience in office coordination or similar role in professional services or A/E/C environments.
• Experience supporting office operations, project teams, or professional staff.
• Permitting coordination experience is a plus.
• Proficient with Microsoft Office (Excel, Word, Outlook, Teams) and related systems; ERP or BI systems familiarity is a plus.

Responsibilities

• Coordinate day-to-day office services, supplies, mail, deliveries, and related needs.
• Greet visitors and callers professionally and manage messages promptly.
• Maintain conference rooms and shared spaces; ensure organization and stocking.
• Manage office supply inventory and coordinate orders/deliveries.
• Coordinate shipments, couriers, and document handling for engineering projects.
• Prepare letters, proposals, reports, and other documents.

Skills

Communication

Organization

Time management

Customer service

Discretion

Multitasking

Education

High school diploma or equivalent

Associates or Bachelor's degree preferred

Tools

Microsoft Office

ERP systems

Document management

BI systems

Job description

Pape-Dawson Engineers is seeking an Office Coordinator to support day-to-day office operations in Fort Myers, FL. You will coordinate office services, assist project teams, and manage documents to ensure a productive environment.

Ideal candidates have 3+ years in office coordination, strong Microsoft Office skills, and the ability to handle confidential information with discretion. Excellent organization and customer-service skills are essential.