Project Coordination Specialist

Apex Companies, LLC; Fort Myers (FL); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Life insurance

Disability insurance

401(k) match

Tuition assistance

Bonuses

Professional development

National firm

Job summary

Apex Companies, LLC in Fort Myers/Naples is seeking a Project Administrator to support Project Managers and technical teams in a fast-paced consulting environment. The role focuses on administrative, contractual, and coordination tasks to ensure smooth project execution in the Southeast Division.

The ideal candidate has an Associate or Bachelor's degree and 3+ years of admin or project coordination experience, with strong organization and MS Office skills.

Qualifications

• Associate or Bachelor’s degree in Business Administration, Project Management, Engineering, or related field preferred.
• 3+ years of administrative support or project coordination experience (AEC industry preferred).
• Strong organizational skills and attention to detail.

Responsibilities

• Assist Project Managers with contract administration, including drafting, reviewing, and tracking documents.
• Support project setup, budgets, billing rates, task codes, and obligations.
• Coordinate project schedules and deliverables with staff and external partners.
• Maintain project files and QA/QC forms in SharePoint or designated systems.
• Track progress, risks, and issues; prepare status reports.
• Support invoice processing and accounts payable activities.
• Monitor aged receivables and assist with collections.
• Schedule meetings, take notes, and distribute action items.

Skills

Administrative experience

Organizational skills

MS Office 365

SharePoint

Communication skills

Team collaboration

Education

Associate or Bachelor's degree in Business Administration, Project Management, Engineering, or related field

Tools

Microsoft Office 365

SharePoint

Teams

Job description

Apex Companies, LLC in Fort Myers/Naples is seeking a Project Administrator to support Project Managers and technical teams in a fast-paced consulting environment. The role focuses on administrative, contractual, and coordination tasks to ensure smooth project execution in the Southeast Division.

The ideal candidate has an Associate or Bachelor's degree and 3+ years of admin or project coordination experience, with strong organization and MS Office skills.