Office Operations Lead — Admin, HR & Projects

papedawson; Fort Myers (FL); On-site; USD 55,000 - 70,000; Full time

Job summary

Pape-Dawson Engineers is seeking an experienced Office Manager to oversee daily operations in Fort Myers, ensuring efficient administrative processes and staff supervision. You will implement policies, manage records, and support HR tasks such as onboarding and training.

Role requires leading administrative staff, coordinating activities, and assisting project teams and senior leadership with documentation and governance. Strong MS Office skills and attention to detail are essential.

Qualifications

• Minimum seven years in administrative or office management roles.
• Strong leadership and mentoring abilities.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Excel and Word.

Responsibilities

• Supervise and support administrative staff, delegating tasks and monitoring workload.
• Collaborate with senior leadership to develop and implement office policies and procedures.
• Oversee office supply inventory and cost-effective purchasing.
• Maintain office equipment and coordinate repairs or replacements.
• Process and distribute confidential information and documents.
• Coordinate calendars, meetings, trainings, and travel for teams and leadership.
• Prepare meeting agendas and coordinate catering for meetings.
• Assist with onboarding and training new employees.
• Evaluate staff performance and provide feedback, coaching, and support.
• Manage office correspondence and draft reports and memos.
• Support project managers and vice presidents with documentation needs.
• Provide general administrative support including filing, scanning, and faxing.
• Serve as point of contact for staff on procedures and resources.
• Foster a positive office culture with team-building activities.

Skills

Leadership

People management

Communication skills

Microsoft Excel

Education

High school diploma or equivalent

Associate’s degree or higher preferred

Tools

Microsoft Office Suite

Deltek Vantagepoint

Job description

Pape-Dawson Engineers is seeking an experienced Office Manager to oversee daily operations in Fort Myers, ensuring efficient administrative processes and staff supervision. You will implement policies, manage records, and support HR tasks such as onboarding and training.

Role requires leading administrative staff, coordinating activities, and assisting project teams and senior leadership with documentation and governance. Strong MS Office skills and attention to detail are essential.