Office & Project Coordinator

AnderCorp; Oxford (MS); On-site; USD 42,000 - 68,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer match

Paid time off and holidays

Training and certification reimburse

Job summary

AnderCorp in Oxford, Mississippi, seeks an organized, tech-savvy Office & Project Coordinator for our Oxford office and Federal Division. You will manage contracts, document control, and reporting while supporting teams delivering complex federal construction projects.

Join a team that builds systems, improves processes, and ensures compliance across SAM.gov, PIEE, and government portals. The role blends operations, proposals, and project delivery with growth opportunities in a dynamic federal

Qualifications

• 2-5 years of experience in project coordination, contract administration, business operations, document control, or related field.
• Bachelor's degree preferred (equivalent experience considered).
• Proficiency with SharePoint, Teams, Outlook, Word, and Excel.
• Strong Excel reporting and pivot tables; data organization skills.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proven ability to learn new technology and improve processes.

Responsibilities

• Manage contract workflows from award through closeout.
• Maintain contract and subcontract registers; coordinate subcontracts, purchase orders, change orders, bonds, insurance certificates, and lien waivers.
• Maintain company registrations and certifications, including SAM.gov, PIEE, SPRS, and agency portals.
• Support compliance tracking, reporting, and recordkeeping requirements.
• Serve as the division's document control lead within Microsoft 365 GCC; manage SharePoint structure, permissions, and retention.
• Develop templates, forms, and workflow automations to improve efficiency.
• Build and maintain dashboards and reports; track pipelines, metrics, and project deliverables.
• Coordinate schedules and deadlines with proposal and pursuit teams.
• Maintain design deliverable logs, RFI logs, and comment-resolution trackers.
• Coordinate design reviews and project documentation distribution.

Skills

SharePoint

Teams

Outlook

Word

Excel

Pivot tables

Data organization

Communication

Learning new technology

Education

Bachelor's degree

Job description

AnderCorp is seeking a highly organized, tech-savvy Office & Project Coordinator to serve as the operational backbone of our Oxford office and Federal Division.

This is not a traditional administrative role. We are looking for someone who thrives on creating order, improving processes, managing critical information, and supporting teams that deliver complex federal construction projects. You'll work at the intersection of operations, contracts, document management, reporting, proposals, and project delivery, giving you exposure to nearly every aspect of our growing Federal Division.

If you're highly organized, naturally curious, comfortable with technology, and enjoy building systems that help teams succeed, we'd love to hear from you.

What You’ll Do

Contract & Compliance Administration

• Manage contract workflows from award through closeout
• Maintain contract and subcontract registers
• Coordinate subcontracts, purchase orders, change orders, bonds, insurance certificates, and lien waivers
• Maintain company registrations and certifications, including SAM.gov, PIEE, SPRS, and agency portals
• Support compliance tracking, reporting, and recordkeeping requirements

Document Management & Microsoft 365 GCC

• Serve as the division's document control lead within Microsoft 365 GCC
• Manage SharePoint site structure, permissions, version control, and retention processes
• Maintain file organization standards and document control procedures
• Coordinate security and compliance requirements related to CUI and government cloud environments
• Develop templates, forms, and workflow automations that improve efficiency

Reporting & Data Management

• Build and maintain recurring dashboards and reports for leadership
• Track pursuit pipelines, recruiting metrics, contract status, and project deliverables
• Ensure data accuracy across departmental trackers and systems
• Prepare meeting materials, action logs, and follow-up reporting
• Monitor federal procurement portals and solicitation updates
• Maintain company proposal resources, resumes, project profiles, and past-performance materials
• Support proposal production, compliance reviews, formatting, and final submissions
• Coordinate schedules, reviews, and deadlines with proposal and pursuit teams

  Design & Project Management Support

  • Maintain design deliverable logs, RFI logs, and comment-resolution trackers
  • Coordinate design review meetings and distribute project documentation
  • Manage transmittals between consultants, trade partners, owners, and government reviewers
  • Assist with permitting and agency coordination efforts

  Oxford Office Operations

  • Serve as the primary operational contact for the Oxford office
  • Coordinate vendors, supplies, equipment, and facility needs
  • Support onboarding and orientation activities
  • Coordinate travel, meetings, and team events
  • Act as a liaison with HR, Accounting, IT, and Marketing teams

  What We’re Looking For

  Required Qualifications

  2-5 years of experience in project coordination, contract administration, business operations, document control, or a related field

  Bachelor's degree preferred (equivalent experience considered)

  • SharePoint
  • Teams
  • Outlook
  • Word
  • Excel

  Strong Excel reporting and tracking capabilities, including pivot tables and data organization

  Exceptional organizational and multitasking skills

  Strong written and verbal communication skills

  Proven ability to learn new technology and improve processes

  Preferred Qualifications

  • Construction, architecture, engineering, or government contracting experience
  • Familiarity with federal procurement systems such as SAM.gov and PIEE
  • Experience administering SharePoint environments, particularly within GCC or GCC High
  • Procore, Bluebeam, or other construction management platform experience
  • Adobe InDesign or proposal production experience
  • Interest in future leadership opportunities

  Why Join AnderCorp?

  At AnderCorp, you'll gain firsthand exposure to federal construction pursuits, project delivery, and operational leadership while helping build systems that support mission-critical projects across the country.

  Benefits Include:

  • Competitive salary based on experience
  • Company Paid Medical, dental, and vision insurance
  • 401(k) with employer match
  • Paid time off and company holidays
  • Training and certification reimbursement

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