Office Manager / Project Coordinator

spinielloco; Pomona (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Spiniello Companies is seeking an Office Manager in California who will maintain office efficiency and manage day-to-day operations. The ideal candidate will have 5-7 years of experience in a similar role and must be detail-oriented, self-motivated, and possess strong communication skills.

The role involves onboarding new employees, managing office supplies, and overseeing social events. Knowledge of Microsoft Office applications is essential for success in this position.

Qualifications

• 5-7 years of experience in an Office Manager role or similar.
• Strong communication skills, both written and verbal.
• Detail-oriented, self-motivated, able to prioritize tasks.

Responsibilities

• Maintain office efficiency by planning systems and layout.
• Onboard and offboard employees with HR.
• Manage day-to-day office operations.

Skills

Leadership

Organization

Interpersonal Skills

Problem-solving

Multi-tasking

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Spiniello Companies is a privately held, national, full-service utility contractor. Founded in 1922, we are one of the few companies that fully self-performs all aspects of open cut and specialty pipe rehabilitation. Headquarters in New Jersey, we also have office locations in Maryland, Washington D.C., and California.

Position Objectives and Responsibilities

• Maintains office efficiency by planning and implementing office systems, layout and procurement.
• Partners with hiring manager and HR to properly onboard and offboard employees
• Point person for all field employees’ new hire and benefit paperwork
• Track and process invoices for Subcontractors and material providers
• Review invoices and change order requests against contract documents
• Code invoices as requested by Project Manager
• Address customer issues/concerns as they arise
• Direct employees to HR for employee related questions and concerns
• Manage day to day office operations (i.e. phone, mail, assist field/yard)
• Ordering and maintaining inventory of office supplies
• Distribution of weekly paychecks
• Planning, organizing, and overseeing social events
• Assist with reviewing payroll reports and separating sub-contractor employees and submitting that time to sub-contractors.
• Adding employees and forms to the HCSS system and managing work authorization
• Assist with shipping and receiving of packages and deliveries
• Other duties as necessary

Position Requirements and Qualifications

• 5-7 years of prior experience an Office Manager role or in similar role is required
• Experience in Heavy Civil construction a plus, but not required
• Able to successfully function as a leader and team player
• Detail oriented, self-motivated, and self-directed
• Ability to prioritize multiple demands in a fast paced, changing work environment. Exceptional organizational and multi-tasking abilities, problem-solving skills, critical thinking, interpersonal skills.
• Knowledge of Microsoft Office including Word, Excel, PowerPoint
• Excellent communication, both written and verbal, skills and able to effectively communicate with employees at all levels of the company and vendors.