Office Ops and Inventory Coordinator

Ambi Robotics; Berkeley (CA); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

401k matching

Gym access at HQ

Free parking on site

Free lunches 2x per week

Job summary

Ambi Robotics, a Series A startup, seeks an organized Office Ops and Inventory Coordinator for Ambi HQ. This in-office, full-time temporary role will run mid-August through December 2026, coordinating office operations and in-house shipping and inventory across sites.

You will manage daily inventory, assist with purchases, and support accurate record-keeping. The ideal candidate communicates well, is detail-oriented, and can lift up to 25 lb.

Qualifications

• Strong organization and process skills.
• Excellent written and verbal communication.
• Proficiency in Google Sheets and Microsoft Excel.
• Ability to safely lift up to 25 lb.
• Strong interpersonal skills with vendors and teammates.
• Independent worker with initiative and integrity.
• Detail-orientated with thoroughness.
• Startup or warehouse/inventory experience a plus.

Responsibilities

• Support office operations including kitchen, facilities, vendor management, and team events.
• Maintain accurate and organized inventory system (physical and digital).
• Manage shipping requests and ensure timely material transactions with proper labeling and shipping.
• Conduct cycle counts and reconcile discrepancies to identify root causes.
• Assist with purchasing and tracking deliveries to ensure timely arrivals.
• Support Finance with documentation for monthly reconciliation and year-end audit.

Skills

Organization

Communication

Google Sheets

Excel

Lifting 25lb

Interpersonal

Independence

Attention to detail

Job description

We are a Series A startup building AI-powered robots that make supply chains safer and more efficient.

We are seeking an organized and detail-oriented Office Ops and Inventory Coordinator to provide support with the day-to-day activities of the office for Ambi HQ, as well as help with Ambi's in-office shipping, receiving, and inventory operations. In this role, you will be a strong and reliable support to our team, company operations, and robotics systems at both Ambi HQ and customer sites.

You will help oversee the everyday operations of the office, ensuring a smooth, organized, and well-supported environment for the team. You’ll manage the day-to-day incoming and outgoing inventory, manage Ambi's total inventory across multiple sites, perform cycle counts, assist with purchasing, tracking of deliveries to ensure "need by" dates are met, and maintain accurate records of all inventory movement. You will keep inventory counts in our inventory system up-to-date, as this allows team members in other departments to check stock levels and work more efficiently.

This is a full-time, in-office, temporary position based at Ambi HQ. The position length will be approximately mid-August to December 2026.

In this role, you will:

• Support office operations such as kitchen and lunch programs, facilities and maintenance, vendor management, office phone line, and team events
• Support the maintenance of accurate and organized inventory system (physical and digital)
• Manage shipping requests and ensure timely material transactions with proper labeling and shipping
• Perform cycle counts, check different sections of inventory on a rotating basis, reconcile discrepancies to determine root causes
• Assist with the purchasing process and tracking of order deliveries to ensure timely delivery
• Support Finance activities and provide accurate documentation for monthly reconciliation and year-end audit
• Execute adjustments in DEAR as designated by existing Ambi processes, as needed
• Prepare Expensify reports for shipping & freight and People Ops expenses, as needed
• Perform other related duties as requested

You are a good fit if you have:

• Strong organization, process, and people skills
• Excellent communication skills
• Proficiency in Google Sheets/Excel
• Ability to lift up to 25lb
• Strong interpersonal skills to interact positively with all employees and vendors
• Humility and a get it done attitude, regardless of the task
• Demonstrated ability to work independently with a high level of initiative
• A high degree of integrity and professionalism
• Attention to detail to ensure tasks are completed thoroughly and correctly
• (BONUS) Startup experience
• (BONUS) Warehouse/inventory management experience

In addition to competitive compensation, we offer benefits such as:

• 401k with 5% matching by Ambi
• Access to a full gym at HQ
• Free parking on site at HQ
• Free lunches 2x per week

$21 - $25 an hour

Position title and compensation will be matched to applicant's experience.

Ambi Robotics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage and embrace applicants of all backgrounds to apply!

Disclaimers

Ambi Robotics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.