Office Operations & Sustainability Lead

Talentify; Chico (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Talentify seeks an Office Coordinator to ensure smooth office operations, manage daily activities, and maintain supplies and procedures. You will greet visitors, handle calls, and manage conference room bookings to support team collaboration.

This role also involves keeping records organized, supporting facilities management, and acting as the main liaison for vendors while upholding health, safety, and sustainability standards to foster an efficient, safe workspace.

Qualifications

• Experience coordinating daily office operations and procedures.
• Ability to manage visitors, calls, and conference room scheduling.
• Strong record-keeping and confidentiality.
• Vendor liaison and facilities support.

Responsibilities

• Oversee the day-to-day operations of the office.
• Maintain office supplies and inventory; place orders as needed.
• Implement and maintain office procedures and policies.
• Assist with onboarding and training on office procedures and systems.
• Greet and assist visitors; maintain a professional environment.
• Answer, direct, or forward phone inquiries as appropriate.
• Schedule and prepare conference rooms and coordinate equipment for meetings.
• Maintain organized office files and documentation; ensure confidentiality.

Job description

Talentify seeks an Office Coordinator to ensure smooth office operations, manage daily activities, and maintain supplies and procedures. You will greet visitors, handle calls, and manage conference room bookings to support team collaboration.

This role also involves keeping records organized, supporting facilities management, and acting as the main liaison for vendors while upholding health, safety, and sustainability standards to foster an efficient, safe workspace.