Office Operations Supervisor: Lead, Streamline, Achieve

Aramark Correctional Services; Teaneck Township (NJ); On-site; USD 26,000 - 33,000; Full time

Job summary

Aramark Correctional Services is seeking an organized operations leader to manage administrative and financial support across multiple locations, delivering accurate reports and timely processing of invoices. You will support the Controller, reconcile revenue, and help maintain client accounts with a focus on accuracy and reliability.

The role emphasizes attention to detail, professional communication, and collaboration with clients and staff.

Qualifications

• Administrative and financial support across multiple locations.
• Prepare monthly financial reports and client invoices.
• Process invoices and payments accurately and timely.
• Maintain Kronos timekeeping records and reconcile cash/revenue.
• Communicate professionally with staff and clients.

Responsibilities

• Administratively supporting multiple locations.
• Provide administrative support to the Controller.
• Preparing accurate and timely monthly financial reports for the client.
• Processing invoices and payments.
• Preparing monthly client invoices, commission reports, forecasts.
• Handling student accounts.
• Reconciling weekly revenue; cash and banking reconciliation.
• Creating catering invoices.
• Accurately enter daily sales into the system.
• Complete daily reporting of meal plans and swipe activity.
• Maintain employee timekeeping records in Kronos.
• Support special projects.
• Attend and contribute to food service team meetings.
• Maintain clear and professional communication with staff (email, phone, and in-person).
• Foster positive client relations and customer service standards.

Skills

Administrative support

Financial reporting

Invoices & payments

Communication

Multi-location coordination

Cash reconciliation

Timekeeping (Kronos)

Tools

Kronos

Job description

Aramark Correctional Services is seeking an organized operations leader to manage administrative and financial support across multiple locations, delivering accurate reports and timely processing of invoices. You will support the Controller, reconcile revenue, and help maintain client accounts with a focus on accuracy and reliability.

The role emphasizes attention to detail, professional communication, and collaboration with clients and staff.