Office Operations Supervisor: Lead Admin & Workflows

Ivy H. Smith Company, LLC; Ocala (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Weekly Paychecks

Paid Time Off

Parental Leave

Holidays

401(k) with Company Match

Stock Purchase Plan

Education Reimbursement

Health Insurance

Disability Insurance

Life Insurance

Gym Discounts

Pet Insurance

Job summary

Ivy H. Smith Company, LLC in Ocala, FL, is seeking an Office Supervisor to oversee daily administrative operations and manage vendor relationships. This role drives office efficiency, security, and workflow improvements, with leadership across the team.

The ideal candidate has 3+ years in office management or HR coordination, with strong detail orientation and independent decision-making. Payroll experience is preferred, and the position offers comprehensive benefits and on-site responsibilities.

Qualifications

• 3+ years in office management, HR coordination, or contract administration.
• Exceptional attention to detail—you never miss a deadline or a line item.
• Proven ability to act independently and make sound operational decisions without constant oversight.
• Experience running payroll preferred.

Responsibilities

• Oversee daily administrative procedures, maintain office systems, and implement new protocols to improve workflow efficiency.
• Schedule with vendors for cleaning, security, and maintenance. Manage the office layout, equipment procurement, and overall workplace safety and compliance.
• Coordinate management schedules, travel arrangements, and internal meetings. Act as the primary point of contact for visitors and incoming communications.
• Manage office budgets, process invoices, track expenses, and coordinate with accounting for payroll adjustments.
• Coordinate with customers' billing expectations and milestones.
• Maintain physical and digital filing systems, ensuring data security and confidentiality. Produce management-level reports and presentations as required.
• Being flexible enough to handle changes in policy or unexpected facility issues and show leadership to the team broadly.
• Ability to work independently and anticipate problems before they arise.

Skills

Attention to detail

Independent worker

Problem solving

Payroll experience

Education

High School Diploma

Job description

Ivy H. Smith Company, LLC in Ocala, FL, is seeking an Office Supervisor to oversee daily administrative operations and manage vendor relationships. This role drives office efficiency, security, and workflow improvements, with leadership across the team.

The ideal candidate has 3+ years in office management or HR coordination, with strong detail orientation and independent decision-making. Payroll experience is preferred, and the position offers comprehensive benefits and on-site responsibilities.