Office Supervisor

Ivy H. Smith Company, LLC; Ocala (FL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Weekly Paychecks

Paid Time Off

Parental Leave

Holidays

401(k) with Company Match

Stock Purchase Plan

Education Reimbursement

Health Insurance

Disability Insurance

Life Insurance

Gym Discounts

Pet Insurance

Job summary

Ivy H. Smith Company, LLC in Ocala, FL, is seeking an Office Supervisor to oversee daily administrative operations and manage vendor relationships. This role drives office efficiency, security, and workflow improvements, with leadership across the team.

The ideal candidate has 3+ years in office management or HR coordination, with strong detail orientation and independent decision-making. Payroll experience is preferred, and the position offers comprehensive benefits and on-site responsibilities.

Qualifications

• 3+ years in office management, HR coordination, or contract administration.
• Exceptional attention to detail—you never miss a deadline or a line item.
• Proven ability to act independently and make sound operational decisions without constant oversight.
• Experience running payroll preferred.

Responsibilities

• Oversee daily administrative procedures, maintain office systems, and implement new protocols to improve workflow efficiency.
• Schedule with vendors for cleaning, security, and maintenance. Manage the office layout, equipment procurement, and overall workplace safety and compliance.
• Coordinate management schedules, travel arrangements, and internal meetings. Act as the primary point of contact for visitors and incoming communications.
• Manage office budgets, process invoices, track expenses, and coordinate with accounting for payroll adjustments.
• Coordinate with customers' billing expectations and milestones.
• Maintain physical and digital filing systems, ensuring data security and confidentiality. Produce management-level reports and presentations as required.
• Being flexible enough to handle changes in policy or unexpected facility issues and show leadership to the team broadly.
• Ability to work independently and anticipate problems before they arise.

Skills

Attention to detail

Independent worker

Problem solving

Payroll experience

Education

High School Diploma

Job description

Discover a more connected career

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

Discover a more connected career

Looking for an opportunity to make a difference? Then you may have found your next career move. We're looking for an Office Supervisor, based out of Ocala, FL, to join our team and help connect America.

Connecting You To Great Benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

What You'll Do

• Oversee daily administrative procedures, maintain office systems, and implement new protocols to improve workflow efficiency.
• Schedule with vendors for cleaning, security, and maintenance. Manage the office layout, equipment procurement, and overall workplace safety and compliance.
• Coordinate management schedules, travel arrangements, and internal meetings. Act as the primary point of contact for visitors and incoming communications.
• Manage office budgets, process invoices, track expenses, and coordinate with accounting for payroll adjustments.
• Coordinate with customers' billing expectations and milestones.
• Maintain physical and digital filing systems, ensuring data security and confidentiality. Produce management-level reports and presentations as required.
• Being flexible enough to handle changes in policy or unexpected facility issues and show leadership to the team broadly.
• Ability to work independently and anticipate problems before they arise.

What You'll Need

• To be 18 years of age or older
• Authorization to work in the United States for this company
• 3+ years in office management, HR coordination, or contract administration
• Exceptional attention to detail-you never miss a deadline or a line item.
• Proven ability to act independently and make sound operational decisions without constant oversight.
• Experience running payroll preferred.

Why grow your career with us

Your career here is more than just a job - it's your pathway to opportunity. Our hands-on training, supportive environment, and responsive leadership connect you to work with purpose. Our commitment to you extends beyond professional development to a safety-first culture that ensures you can do what you do best, with peace of mind.

Building stronger solutions together

Our company is an equal-opportunity employer - we are committed to providing a work environment where everyone can thrive, grow, and feel connected.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.