Office Operations Supervisor

asmglobal; Richmond (VA); On-site; USD 36,000 - 46,000; Full time

Job summary

Legends Global is seeking an Office Manager to coordinate daily administrative tasks, vendor relations, and records management in our Virginia operations. You will draft correspondence, manage files, and support budgeting and scheduling activities.

The role requires a high school diploma, at least six months in office management, and strong MS Office skills. Flexibility for evenings or weekends and occasional travel may be needed.

Qualifications

• High school diploma.
• Six months of experience in office management principles and procedures.
• Work independently, exercising judgment, and initiative.
• Excellent verbal and customer service skills.
• Knowledge of MS Office and typing skills.
• Mobility is needed to attend various meetings and events; travel may be required.

Responsibilities

• Draft letters, reports and other correspondence in a timely, accurate manner.
• Provide routine information regarding events, operations, policies and procedures for various operations within the unit.
• Maintain a variety of files and records of information (e.g. attendance, event files, expense records, employee files, etc.).
• Prepare various schedules as required.
• Enforce and implement corporate policies and procedures and remain well informed of all office functions on a daily basis.
• Meet with vendors and Non-Profit Groups to assist with negotiating contracts (with directions from the General Manager or Corporate), Scheduling, and completing services or needed.
• Maintain and order all necessary supplies and materials for the offices using corporate programs.
• Serve as keeper of the records for all current and closed files within the office.
• Maintain all necessary contracts, lease agreements, etc. for office equipment including copiers, computers & software.
• Make cost projection for budget related to office maintenance expenses based on past expenditures, projected growth and workload.
• Review or prepare labor schedules.
• Perform other related duties, tasks and responsibilities as required from time to time
• This position will incorporate duties of other positions, including, but not limited to: Cash Room Supervisor, Accounting Clerk and Payroll Clerk.

Skills

MS Office

Customer service

Excellent verbal communication

Time management

Teamwork

Independence/initiative

Typing skills

Mobility/Travel willingness

Education

High school diploma

Tools

MS Office suite

Job description

Legends Global is seeking an Office Manager to coordinate daily administrative tasks, vendor relations, and records management in our Virginia operations. You will draft correspondence, manage files, and support budgeting and scheduling activities.

The role requires a high school diploma, at least six months in office management, and strong MS Office skills. Flexibility for evenings or weekends and occasional travel may be needed.