Office Operations Specialist – Growth Path

Trinity Employment Specialists; Broken Arrow (OK); On-site; USD 28,000 - 33,000; Full time

Job summary

Trinity Employment Specialists is seeking an Office Operations Support in Broken Arrow, OK. The role focuses on administrative tasks, data entry, filing, record maintenance, and learning company systems and processes.

As experience grows, responsibilities may expand to purchasing, customer orders, production coordination, and scheduling-related tasks. The position emphasizes initiative, dependability, and the ability to work in a fast-paced manufacturing environment.

Qualifications

• 1 year of experience in administration, manufacturing, aerospace, purchasing, customer service, or production support.
• Strong attention to detail and accuracy.
• Excellent organizational and follow-through skills.
• Basic to intermediate Microsoft Excel skills.
• Comfortable learning ERP systems such as JobBOSS.
• Ability to manage multiple assignments and changing priorities.
• Ability to research information and work through basic problems independently.
• Ability to recognize missing, inconsistent, or questionable information.
• Strong written and verbal communication skills.
• Dependable, self-motivated, and willing to learn.
• Ability to work accurately in a fast-paced manufacturing environment.

Responsibilities

• Organize and clean up office paperwork, records, and files.
• Review open paperwork and identify items requiring follow-up.
• File, scan, organize, and maintain documents and records.
• Perform accurate data entry in JobBOSS, Excel, and other company systems.
• Maintain reports, spreadsheets, logs, and tracking tools.
• Assist with general office projects and administrative needs.
• Enter customer orders after appropriate training.
• Compare customer purchase orders with quotes, requirements, and available information.
• Assist with trained portions of the contract review process.
• Identify missing, conflicting, or questionable information.
• Maintain accurate customer order and contract records.
• Track open orders, due dates, and required follow-up.
• Maintain task lists and follow-up lists.
• Research the status of open items before responding or escalating.
• Follow assigned tasks through completion and verify required actions are completed.

Skills

Attention to detail

Organizational skills

Multitasking

Communication

Self-motivated

Tools

Microsoft Excel

JobBOSS

Job description

Trinity Employment Specialists is seeking an Office Operations Support in Broken Arrow, OK. The role focuses on administrative tasks, data entry, filing, record maintenance, and learning company systems and processes.

As experience grows, responsibilities may expand to purchasing, customer orders, production coordination, and scheduling-related tasks. The position emphasizes initiative, dependability, and the ability to work in a fast-paced manufacturing environment.