Administrative Assistant - Office Support & Coordination

NYS Office of Children and Family Services; City of Rensselaer (NY); On-site; USD 40,000 - 50,000; Full time

Job summary

The New York State Office of Children and Family Services seeks an Administrative Assistant Trainee to support senior staff, manage correspondence, file documents, and coordinate meetings. This title participates in NY HELPS with a two-year traineeship, requiring basic office skills, customer service, and business writing; successful completion leads to Administrative Assistant 1.

The role emphasizes collaboration with executives, staff, and the public, ensuring smooth information flow and

Qualifications

• Experience in administrative support, customer service, and basic business writing.
• Familiarity with using standard office software (email, word processing, spreadsheets).
• Certification or an associate’s degree may substitute for two years of experience.

Responsibilities

• Review incoming correspondence and draft responses.
• Review outgoing correspondence for grammar and spelling.
• Coordinate and arrange meetings; establish office procedures and filing systems.
• Act as liaison among executives, staff, and the public; may supervise clerical staff.

Skills

Administrative support

Customer service

Business writing

Office software

Education

Associate degree

Certification (IAAP)

Tools

Microsoft Office

Email/CRM systems

Job description

The New York State Office of Children and Family Services seeks an Administrative Assistant Trainee to support senior staff, manage correspondence, file documents, and coordinate meetings. This title participates in NY HELPS with a two-year traineeship, requiring basic office skills, customer service, and business writing; successful completion leads to Administrative Assistant 1.

The role emphasizes collaboration with executives, staff, and the public, ensuring smooth information flow and