Office Operations & Scheduling Specialist

City of Oviedo; Town of Florida (NY); On-site; USD 32,000 - 46,000; Full time

Job summary

City of Oviedo is seeking an Administrative Assistant to perform semi-skilled secretarial, clerical, and administrative duties, following set procedures with occasional variations. You will handle typing, filing, calendar maintenance, mail distribution, and front-desk reception for the division.

Responsibilities include preparing reports, agendas, and materials, maintaining inventories and purchasing documents, and supporting budget data and expense records.

Qualifications

• Knowledge of standard office practices, procedures and office equipment, including Word and Excel.
• Strong business English, spelling, and arithmetic.
• Ability to type accurately and proofread documents.

Responsibilities

• Greet and assist visitors; answer telephone and email requests.
• Prepare reports, agendas, and materials for meetings.
• Maintain filing systems and manage schedules.
• Process mail, invoices, and purchase orders.

Skills

Typing 30 wpm

Microsoft Word

Excel

Education

High School diploma or GED

Tools

Budget software

Purchasing software

Job description

City of Oviedo is seeking an Administrative Assistant to perform semi-skilled secretarial, clerical, and administrative duties, following set procedures with occasional variations. You will handle typing, filing, calendar maintenance, mail distribution, and front-desk reception for the division.

Responsibilities include preparing reports, agendas, and materials, maintaining inventories and purchasing documents, and supporting budget data and expense records.