Administrative Specialist II: Office & Payroll Support

City-of-Ocala,-F; Ocala (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

City of Ocala is seeking an administrative clerk to handle routine clerical tasks within the department. The role requires independent judgment, discretion, and adherence to policies, with frequent contact with officials, customers, and the public.

Responsibilities include preparing correspondence, maintaining records, providing courteous customer service, and assisting with payroll and reporting. Proficiency with computers and confidentiality is essential.

Qualifications

• High school diploma or GED required.
• Two (2) years related experience and/or training.
• Or equivalent combination of education and experience.
• Must possess and maintain a valid Florida Operator's Driver's License with an acceptable driving record.

Responsibilities

• Correspondence: Prepares memos, letters, forms, statements and correspondence on a variety of subjects.
• Record Keeping: Maintains files and various records for the department.
• Customer Service: Communicates clearly and courteously to deal with people by phone, in person, in writing and in some departments by two-way radio.
• Reports: Prepares various reports which may include: petty cash, travel, billing, etc.
• Administrative: Schedules appointments, meetings and makes travel arrangements. May attend meetings taking notes and transcribing dictation.
• Payroll Clerk: Prepares payroll and maintains departmental records.
• Dispatching maintenance technicians to assist with customer concerns or repairs
• Entering customer service orders into Cogsdale for processing
• Perform any other related duties as required or assigned.

Skills

10-Key

Alphanumeric Data Entry

Database

Word Processing/Typing

Accounting

Human Resources Systems

Payroll Systems

Spreadsheet

Education

High school diploma or GED

Tools

Cogsdale

Job description

City of Ocala is seeking an administrative clerk to handle routine clerical tasks within the department. The role requires independent judgment, discretion, and adherence to policies, with frequent contact with officials, customers, and the public.

Responsibilities include preparing correspondence, maintaining records, providing courteous customer service, and assisting with payroll and reporting. Proficiency with computers and confidentiality is essential.