Executive Administrative Assistant to City Clerk

City of Opa Locka; Florida; On-site; USD 39,000 - 62,000; Full time

Job summary

City of Opa Locka is seeking an Administrative Assistant for the Office of the City Clerk. This full-time role provides general administrative support to the City Clerk, Mayor, and Commission, including answering phones, filing, and meeting preparation.

Responsibilities include opening/closing the office, handling mail and records, processing public records requests, and assisting with agenda packets and notices. Strong secretarial skills and knowledge of office software are essential.

Qualifications

• Knowledge of modem office practices and procedures.
• Ability to compose, type and proof read routine correspondence.
• Ability to establish and maintain effective working relationships with staff and the public.
• Ability to communicate effectively verbally and in writing.

Responsibilities

• Performs administrative work for the City Clerk and Commission offices, including phones, typing, filing, and meeting prep.
• Open and close the Office; arrange for coverage when away from front desk.
• Assist citizens with complaints and information requests; transfer calls and take messages as appropriate.
• Prepare purchase requisitions and process mail; maintain records and log Public Records Requests.

Skills

Secretarial skills

Communication skills

Microsoft Office

Education

High school diploma

Tools

Office equipment

Job description

City of Opa Locka is seeking an Administrative Assistant for the Office of the City Clerk. This full-time role provides general administrative support to the City Clerk, Mayor, and Commission, including answering phones, filing, and meeting preparation.

Responsibilities include opening/closing the office, handling mail and records, processing public records requests, and assisting with agenda packets and notices. Strong secretarial skills and knowledge of office software are essential.