Office Operations & Scheduling Coordinator

Endurance Aire; Englewood (FL); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Endurance Aire is seeking an organized, dependable Office Manager to oversee daily operations and support our service, installation, and maintenance teams. The ideal candidate is a strong communicator who can multitask, manage schedules, and help ensure a positive experience for customers and employees.

Responsibilities include answering calls, scheduling appointments, coordinating technician calendars, maintaining records, performing basic bookkeeping, processing invoices, and supporting

Qualifications

• Previous office management, administrative, or customer service experience.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency with computers, email, Microsoft Office, and scheduling software.
• Ability to multitask in a fast-paced environment.
• Professional, friendly, and customer-focused attitude.
• Reliable attendance and attention to detail.

Responsibilities

• Answer incoming phone calls and assist customers.
• Schedule service, maintenance, and installation appointments.
• Coordinate technician and installer schedules.
• Manage customer records and update job information.
• Process invoices, payments, and basic bookkeeping tasks.
• Assist with accounts receivable and customer follow-up.
• Communicate with customers regarding appointments and service updates.
• Order office supplies and maintain inventory.
• Support marketing efforts, including social media posts and customer communications.
• Assist management with reports, payroll preparation, and administrative tasks.
• Maintain organized digital and paper filing systems.
• Help ensure smooth day-to-day office operations.

Skills

Office management

Customer service

Organization

Communication

Scheduling

Accounts receivable

Tools

Microsoft Office

Scheduling software

Accounting software

Job description

Endurance Aire is seeking an organized, dependable Office Manager to oversee daily operations and support our service, installation, and maintenance teams. The ideal candidate is a strong communicator who can multitask, manage schedules, and help ensure a positive experience for customers and employees.

Responsibilities include answering calls, scheduling appointments, coordinating technician calendars, maintaining records, performing basic bookkeeping, processing invoices, and supporting