Office Operations & Recruiting Coordinator

Kutak Rock; Omaha (NE); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life, Dep. &

9 Paid Holidays

401(k) Retirement benefits

Tuition Reimbursement

Job summary

Kutak Rock LLP seeks an Office Administrative Assistant in Omaha to deliver high-quality, office-focused support to the senior administrative team. The role centers on calendar management, logistics, recruiting support, events, and precise expense reporting, with a proactive, professional, and welcoming presence for internal and external stakeholders.

This is a full-time position with standard hours of Monday - Friday, 8:30 a.m. - 5:00 p.m., and a path to hybrid work after training.

Qualifications

• Experience supporting senior leaders or managing complex calendars and meeting logistics.
• Experience planning events and coordinating vendors.
• Experience supporting recruiting programs or coordinating candidate interviews.
• Familiarity with expense management systems and budget tracking.
• Experience in a professional services or legal environment.

Responsibilities

• Provide administrative support to the senior administrative team with calendar coordination and meeting scheduling.
• Coordinate summer associate interviews and events with recruiting team; greet candidates and assist on interview days.
• Handle office inquiries and route to appropriate teams.
• Maintain records, orientation materials, maps, and personnel records.
• Lead onboarding/offboarding and new hire welcome initiatives.
• Manage parking, vendor engagement, and office operations budgets.
• Prepare, submit, and reconcile expense reports and invoices.
• Coordinate and execute office events and communications.

Skills

Exceptional customer service

Verbal and written communication

Organizational skills

Calendar coordination

Event coordination

Vendor management

Recruiting support

Expense reporting

Education

Associate degree or equivalent experience

Tools

Microsoft Office Suite

Outlook

Word

Excel

Virtual meeting tools

Job description

Kutak Rock LLP seeks an Office Administrative Assistant in Omaha to deliver high-quality, office-focused support to the senior administrative team. The role centers on calendar management, logistics, recruiting support, events, and precise expense reporting, with a proactive, professional, and welcoming presence for internal and external stakeholders.

This is a full-time position with standard hours of Monday - Friday, 8:30 a.m. - 5:00 p.m., and a path to hybrid work after training.