Executive Legal Administrative Assistant – In-Office (Omaha)

Taleo Social Sourcing; Omaha (NE); Hybrid; USD 42,000 - 56,000; Full time

Job summary

HDR seeks a collaborative Legal Administrative Assistant to join its Legal Department in Omaha, providing clerical and administrative support to executives and the legal team. The role emphasizes discretion, strong communication, and the ability to manage confidential information.

The successful candidate will coordinate calendars, draft correspondence, prepare meeting materials, arrange travel, and help maintain legal files and records in a fast-paced, office-based environment.

Qualifications

• High School diploma or equivalent.
• Minimum 3 years' experience assisting senior leaders.
• Professional demeanor and discretion with confidential matters.
• Proficient in Microsoft Office Suite (Outlook).
• Strong written and verbal communication.

Responsibilities

• Manage the Legal Department email groups, main phone line, inboxes, fax, and mail distribution; draft correspondence as directed by attorneys and paralegals.
• Maintain General Counsel’s calendar and schedule conferences, meetings, and video conferences.
• Prepare agendas, presentations, charts, graphs, and PowerPoint materials; assist with meeting minutes.
• Coordinate travel arrangements and prepare expense reports.
• Support outside counsel management system: Legal Tracker and maintain organized legal files.
• Manage SharePoint and record retention obligations; assist with discovery and bar association reporting as needed.
• Provide admin support to HDR Legal team, including proofreading documents and coordinating information requests.
• Handle office supplies and procurement; ensure equipment maintenance and repairs as needed.

Skills

Interpersonal skills

Written and verbal communication

Education

Bachelor’s or Associate degree

Tools

Adobe

Visio

DocuSign

Legal Tracker

Job description

HDR seeks a collaborative Legal Administrative Assistant to join its Legal Department in Omaha, providing clerical and administrative support to executives and the legal team. The role emphasizes discretion, strong communication, and the ability to manage confidential information.

The successful candidate will coordinate calendars, draft correspondence, prepare meeting materials, arrange travel, and help maintain legal files and records in a fast-paced, office-based environment.